Notification and Scholastic Standing Process
Letters notifying students of their academic status are mailed from University College for Academic Success as soon as we receive end of term grades from Enrollment Services. Dismissal letters are mailed within 48 hours; probation letters, within two to three working days. All students who are dismissed are informed of their right to appeal to the Scholastic Standing Committee for a waiver of that dismissal. According to The University Manual, dismissed students may appeal to this committee for a waiver of dismissal by writing a letter of appeal within five working days of the date of our letter. Students have the right to appeal, in writing, to the University College Scholastic Standing Committee by following the instructions and deadlines in their dismissal letter. This committee consists of UC representatives, along with five faculty members.
The following is a guide to help students in the appeal process. The committee reviews each student's file and appeal letter to determine whether to waive the dismissal based on the following criteria:
Students provide the committee with complete information about why the dismissal waiver is being requested, including:
Any supporting information and official documentation explaining your poor academic performance should be included (e.g., medical documentation, supporting letters, etc.). Please note that the Committee can only consider grade changes with written verification by the professor. You should also be aware that a dismissal waiver is very unlikely if your quality point deficit (defined below) is significant or if you have already been granted a dismissal waiver in a previous semester and did not earn a semester quality point average (QPA) of at least 2.0 in the current semester. All information supplied to the Committee is considered confidential and will only be available to Committee members.
The decision of the committee is final. If you are dismissed, it is not because the Committee is unsympathetic to the problems that led to your academic difficulty; but because they determine that your academic deficiency is such that you will not be able to move toward graduation. Often the best chance a student has of achieving the 2.0 GPA. (“C” average or higher depending on program requirements) required for graduation is to be dismissed and then readmitted on conditional or probationary status.
Consequences of Dismissal
Dismissed students may not register as matriculating (i.e. degree-seeking) students at URI, or as non-matriculating students, unless they first obtain the permission of the Dean of the college to which they intend to seek readmission. Non-matriculating students are denied some of the benefits of matriculating students: they lare not eligible for financial aid or for on-campus housing. If a student does take courses while on dismissal, the grades earned during the period of absence are considered in deciding whether to readmit the student. Dismissed students must remain out of school as matriculating students for one semester. After that time they may apply for readmission. If they are accepted, the Scholastic Standing Committee determines whether they should be placed on probation or on conditional status.
A student’s poor academic performance often affects student financial aid and/or scholarships. The Office of Enrollment Services will notify students of any financial aid or scholarship changes.
Readmission Application Deadlines:
August 15 for Fall Semester
December 31 for Spring Semester
Visit the following website: http://www.uri.edu/advising/cal There are several GPA calculators - click on the QPA Calculator’s button in the center of the page.
A quality point deficit is defined as the number of deficit points from an overall GPA of 2.0. The larger the deficit, the greater the chance you have of being dismissed. To calculate your quality point deficit, log on to e-Campus and follow this path: Home > SA Self Service > Learner Services > Academics > View My Grades Click on the current semester and then scroll down to the bottom of the page. To determine your deficit, use the following formula: (Total Taken Toward GPA X 2) – Total Grade Points = Quality Point Deficit.
Total taken toward GPA: 30 Total Grade Points: 40 Using the above formula: (30 x 2) = 60, 60 – 40 = 20 Thus, you are deficient 20 quality points A student deficient 20 quality points must earn 20 credits of “B” work or 10 credits of “A” work to have a “C” average once again. Students continuing with large quality point deficits need such improvement that the Committee may decide that dismissal is in the student’s best interest. Therefore, it is unrealistic for a potentially dismissed student who is down 18 or more quality points to expect to have their dismissal waived – even if there are solid extenuating circumstances.
VI. Second Grade Option
Students may exercise a Second Grade Option by repeating a course in which they earned a C-, D+, D or F. Only courses that fall within the student's first 30 attempted credits taken at the university may be selected for this option. Students must exercise this option no later than the next two semesters for which the student registers, after completing thirty credits. Transfer students may exercise the Second Grade Option for courses taken during their initial semester at the University. This option must be exercised during the next two semesters for which they register after their initial semester. When a student uses the Second Grade Option, only the grade earned when the course is repeated will be used in the calculation of a student's QPA and only the credits earned for the repeated course will apply toward the graduation requirements. All grades earned for a given course shall remain on a student's academic record. Students who wish to take advantage of the Second Grade Option must submit the appropriate form to University College for Academic Success, well before the end of the semester in which they are registered for the course. Second Grade Option may be used only once per course. In order to repeat a course under the Second Grade Option, the following criteria must be met: