URI VisitorsProspective Students Just For Students Faculty & Staff
News & InformationOffices & ServicesAcademicsResearch & OutreachLibraries & Technology

Multimedia Publishing Help
QuickTime Pro 6 Part II

PowerPoint into QuickTime Movies


Search
Campuses
Directories
Fast Links
 

Introduction

PowerPoint is the most widely-used presentation software. Unfortunately converting it to HTML is a labyrinth process that creates many .gif and .jpg files that must accompany each slide.  Fortunately, PowerPoint slide shows can easily be converted to QuickTime movie files.  These QT slide shows can have added narration or a sound track.  The down side is that the QT files cannot be printed so an additional text file  should be included on the site.  

To convert PowerPoint into QT Movies, you need to be using Office 2000 (Windows platforms) or Office 2001 (Mac platforms).  In addition, you also need a copy of QuickTime Pro (available from the Apple website for 29.95).

To lean more about QT pro.

 

NOTE

The screen shots used in this tutorial are from a Macintosh computer.  The dialog boxes and pull-down menus will vary slightly on a Windows machine.  For example, the pull-down menus on a Macintosh are always in the upper right of the desktop but the pull-down menus on a Windows platform are actually on the QuickTime Player.  Although they may look slightly different, the content of all the pull-down menus and dialog boxes will be the same.

 

The QuickTime Player Interface

 

 

Reminder

If you havenít set your preferences to always open a movie in a new player, do so now.

Edit -> Preferences-> General

Choose Open movie in new player, click ok.  This is pivotal when moving tracks from one file to another.  

To import media:

 

  1. Open the QuickTime Player.
  2. Select Import from the File pull-down menu.
  3. Select Convert.

 

 

 

 

Save your media file. I recommend you change the name assigned by the computer to a title that will be meaningful to you. Be sure to add the .mov file extension.

 Adding the file extension name precludes future cross-platform problems. I also recommend that you save all the files you will be using together so that you can find them more easily.

 

 

 

 

Making PowerPoint into a QuickTime Movie

 

To start the conversion process, you should have your PowerPoint presentation open (in PowerPoint).   

  1. Under the File pull-down menu, choose Save As.  
  2. Choose a graphics format that QuickTime can open such as .gif, .jpg or .png.  (If you use many photos in your PowerPoint or have slide backgrounds with more than 256 colors, save the files as jpegs). 

 

 

 

 

 

Note: 
This is possible only in Microsoft Office 2000 and later.  It will work on both Macs and Windows machines.  The graphic above is from a Mac--the Windows variant will look slightly different.

 

  1. On a Mac, click the Options button to save the entire presentation, not just one slide.  On a Windows machine, once you click save a pop-up window will appear asking if you want to save the entire presentation.  Click ok.
  1. Enter a name for the presentation and save it. This creates a folder with that name and all the slides in it (named Slide1, Slide2, etc..). There should be a pop-up dialog box that tells you the files have been saved and in what location.  

 

Note:  
The slides are the default size created by PowerPoint, which may not be the size you want.  You can scale the slides before importing them into QuickTime by using a graphics package such as Photoshop.  Or you can get them all into a slide show and adjust the size of the video track (to be discussed later).  

You can now create a QuickTime slide show from the images in the folder, either by choosing Open Image Sequence in the QuickTime Player file menu or by opening the individual slides and pasting them together. You would use the Open Image Sequence when you donít need sound synchronized to each slide. If you need synchronized sound, you would add the sound individually to each slide and then paste the slides together.

 

 
 
 

Open Image Sequence Methods

 
   

 

 
  1. Open the QuickTime Player
  2. Select Open Image Sequence from the File pull-down menu
  3. A dialog box will open. Locate the folder of slides that you saved from PowerPoint. Open that folder by double clicking on it or use the Open button in the lower right of the dialog box.

 

 

  1.  Select the first slide in the sequence (it should be Slide1.jpg or Slide1.gif)  

 

 

 

 

  1. Once you click on open, a dialog box will  prompt you to select the desired number of frames per second or the number of seconds per page from the Frame rate pull-down menu.

 

 

 
Note on Timing:

 You can change the duration of each slide once the slide show is imported into QuickTime but it is easier to get it right now. The frames per second option creates an animation effect. The seconds per frame option creates a timeline for students to read the slides.  

 

REMEMBER TO SAVE AS AND SELF-CONTAIN THE MOVIE BEFORE CLOSING!!  

 

 

Working with Individual Slides

Adding the Audio Track to each slide:

  1. Open the QuickTime Player. Open or import your audio file. (If the audio file is part of another media file, you must extract it first.)
  2. Open Movie in New Player or import your still image (your PowerPoint slide).
  3. Select Copy from the Edit pull-down menu.
  4. Select the audio file by clicking on that player. Choose Select All from the Edit pull-down menu (or Apple + A on a Mac, control + A in Windows]). Put the indicator at the start of the file.
  5. Choose Add Scaled from the Edit pull-down menu. The video (PowerPoint slide) expands to fill the sequence of the audio file.
  6. Save the new media file that contains both the audio and slide as a self-contained file.

 For best results:

  • Remember to add the video to the audio not vice versa.

  • Remember  to Select all (Apple + A on a Mac, control + A in Windows) and have the playhead at the beginning of the audio. The in and out points will be at the very beginning and very end of  the timeline.

  • If the slide is too large to work with in the QuickTime player, pull down the Movie menu and select half-size.

  1. Repeat the steps for each slide until the audio is added to each slide.

To join the slides into one show:

1.      Open Slide1. Put the playhead and the in and out points at the very end of the timeline.

2.      Open Slide2. Select all (Apple + A on a Mac, control + A in Windows). Select Copy from the Edit pull-down menu or hold down the apple/control key and C at the same time [Apple + C on a Mac, control + C in Windows]).

3.      Put your cursor on the QuickTime Player with Slide1. Click once to select.

4.      Select Add from the Edit pull-down menu (Paste would also work).

5.      Slide1 and Slide2 should now be merged.

 Repeat the above steps adding each slide sequentially. Be very careful with the location of the playhead and in and out points.

 

REMEMBER TO SAVE AS AND SELF-CONTAIN THE MOVIE BEFORE CLOSING!!


Most slide shows are not very large.  The jpeg and gif format are already compressed data. I do not recommend trying to compress the slide shows unless you have added audio.  Use Cleaner to compress the audio if possible.  Cleaner offers a wide range of audio compressions that will provide clear sound and small files.

If you do not compress your files,  you will still need to add a hint track to your slide show.  (The hint track is a small invisible track that the server sends first when a user requests your media file.)  The hint track tells the client computer that the file will be opened using a plug-in, the file size and preferred data transmission rate.


Adding a Hint Track

Open the QuickTime Player.

2. Open your QuickTime Movie file. Open Movie in New Player under the File pull -down menu or by dragging the movie file over the QuickTime Player icon.

3. In order to hint the media file, select Export... from the File pull-down menu which opens the dialog box shown below:

 

A. The name you will use when linking to this media file.  Be sure to append the .mov file suffix to make the media file cross-platform.  The name should have no spaces, no special characters, and be fairly short.

B. Pull down the Export menu and select Movie to Hinted Movie

C. Select Default Settings

D. The Options menu allows the user to fine tune compression settings as needed, but I recommend you do not compress these files.  The images are already jpegs which are about as small ass you can get a file.

 

Using the Keyboard for More Control

QuickTime Player Secrets from the Apple Web site

  • Press the Return key or the spacebar to start and stop playback.

  • Double-click  on the movie window to begin playback; click once on a playing movie to stop.

  • Press Shift, then double-click on the window to play a movie backwards.

  • Click once on the left side of the speaker icon to turn off audio. Click once on the right side of the speaker icon to play audio at full volume.

  •  Control-click on the Play button to play a movie without sound.

  • Press  Command + 0 (Control + 0 for PCs) to play a movie at half size.  Command + 3 (Control + 3 for PCs) fills the screen. 

 

 

 

 

 

http://www.uri.edu/artsci/langlab/documentation/qtpro2.html

 

University of Rhode Island


Copyright © 2002 University of Rhode Island. All rights reserved. Disclaimer.
Contact Language Lab Supervisor for more information about the page.
Page last revised on Tuesday, October 15, 2002.