| Field | Data Type | Description | Size | Alphabetical/Numeric | Required | Indexed |
| Annotation ID | AutoNumber | Primary Key: Identifies the unique number given to each citation | Long Integer (Estimating 15) | A | Yes | Yes |
| Author 1 | Text | Identifies the first author of the article listed in the citation | 30 | A | No | Yes (Duplicates Ok) |
| Author 2 | Text | Identifies the second author of the article listed in the citation | 30 | A | No | Yes (Duplicates Ok) |
| Author 3 | Text | Identifies the third author of the article listed in the citation (Although APA recognizes up to 6 authors, only 3 entries are permitted in order to conserve space in database.) | 30 | A | No | Yes (Duplicates Ok) |
| DateÝÝ | Text | Identifies the year of publication of the article listed in the citation | 4 | A | No | Yes (Duplicates Ok) |
| Article Title | Text | Identifies the title of the article listed in the citation | 100 | A | Yes | Yes (Duplicates Ok) |
| Article Subtitle | Text | Identifies the subtitle of the article listed in the citation | 100 | A | No | Yes (Duplicates Ok) |
| Electronic Version | Yes/No | Identifies whether or not the article listed in the citation is an exact duplicate of print version | 3 | A | Yes | No |
| Journal Title | Text | Identifies the journal title of the article listed in the citation | 100 | A | No | Yes (Duplicates Ok) |
| Volume | Text | Identifies the volume number of the article listed in the citation | 20 | A | No | No |
| Issue | Text | Identifies the issue number of the article listed in the citation | 20 | A | No | No |
| Page Numbers | Text | Identifies the page number(s) of the article listed in the citation | 20 | A | No | No |
| Internet Journal Website | Yes/No | Identifies whether or not the article listed in the citation is from online | 3 | A | Yes | No |
| Internet Journal Database | Yes/No | Identifies whether or not the article listed in the citation is from an Internet database | 3 | A | Yes | No |
| Date of Retrieval | Date/Time | Identifies the date of retrieval of the online journal article listed in the citation (example 06/19/1994) | Short Date (Estimating 8) | A | No | No |
| Website | Hyperlink | Identifies the website address of the online journal article listed in the citation | 30 | A | No | No |
| Database | Text | Identifies the database of the online journal article listed in the citation | 50 | A | No | Yes (Duplicates Ok) |
| Annotation | Memo | Identifies the complete 50 word annotation of the article listed in the citation | 700 | A | Yes | No |
| Number of Pages | Number | Identifies the number of pages of the article listed in the citation | Long Integer (Estimating 2) | A | No | Yes (Duplicates Ok) |
| Keyword 1 | Text | Identifies the keyword(s) of the article listed in the citation | 50 | A | Yes | Yes (Duplicates Ok) |
| Keyword 2 | Text | Identifies the keyword(s) of the article listed in the citation | 50 | A | Yes | Yes (Duplicates Ok) |
| Keyword 3 | Text | Identifies the keyword(s) of the article listed in the citation | 50 | A | Yes | Yes (Duplicates Ok) |
| Keyword 4 | Text | Identifies the keyword(s) of the article listed in the citation | 50 | A | Yes | Yes (Duplicates Ok) |
| Keyword 5 | Text | Identifies the keyword(s) of the article listed in the citationÝ (Although citations recognize an unlimited number of keywords, only 5 entries are permitted in order to conserve space in database.) | 50 | A | Yes | Yes (Duplicates Ok) |
| Weekly Lesson | Text | Identifies the lesson of the week of the article in the citation | 50 | A | Yes | Yes (Duplicates Ok) |
| Student ID | Text | Identifies the unique ID number of the student who created the citation. | 15 | A | Yes | Yes (Duplicates Ok) |