The objective of our first meeting is to review and prioritize the issues we have been asked to address. If you are familiar with any previous work that has been done on any of these issues, either within your College or the University as a whole, it would be terrific if you could bring that information with you to this meeting. It would also be helpful if everyone took some time, prior to the meeting, to reread the expectations of the Task Force that were stated in our May 25th invitation to join the Task Force.
“It is expected that the Process Streamlining Task Force address issues related to Goal 6 in the Academic Plan. In conducting its work, the task force should make every effort to seek regular feedback from the community as it relates to the charge of the committee. This task force will focus on the development of key strategies and actions that will:
2. Streamline responsiveness of all processes within the university, including the following actions under Strategy G, Goal VI of the Academic Plan.
Implement automation and workflow enhancements of key financial and human resource processes to improve productivity and performance and become a “paperless” campus. (Strategy G-1, Goal VI)
Enhance responsiveness of all offices, establishing realistic levels of staffing to achieve appropriate support for functions. (Strategy G-2, Goal VI)
Achieve greater innovation and revisions to all administrative processes. (Strategy G-3, Goal VI)
Support efforts to seek independence from the State with regard to purchasing and human resource issues and establish high standards of internal accountability in these areas. (Strategy G-5, Goal VI)
3. Explore alternative and efficient models of centralization of administrative services and support at the level of the major sub-units within each Division (e.g., at the college level within Academic Affairs) aimed at sustaining or enhancing services, computing resources, and increasing cost-effectiveness. (Not in any specific Strategy in Goal VI.)
4. Consider alternative and cost effective mechanisms of delivering routine administrative services to the campus community (e.g., e-mail, telephone service, electronic procurement, budget creation, submission, and reporting, secure instant messaging, web portal, and more efficient electronic communications such as instant messaging and unified communications and collaboration software and enhancing energy efficiency), while giving attention to quality of services and implications of the alternative mechanisms. (Not in any specific Strategy in Goal VI.)”