Accounting
Welcome to the home page of the Accounting Office. We are located in the Carlotti Administration Building in room 103. We are responsible for timely and accurate processing of all payments, including accounts payable, travel and internal payments. We are also responsible for the overall management of the Purchase Card program, ACH - direct deposit for vendors, check disbursements and vendor maintenance.
Invoices will only be paid if supported by a URI Purchase Order Number.
Invoice Vouchers are only accepted that meet this criteria.
Staff Contact Information
Kingston Campus -
103 Carlotti Admin Bldg
- 75 Lower College Road |
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| Associate Controller for Accounting Operations | Trish Casey | 401.874.4422 |
| Hours: 8:00 AM - 4:00 PM | ||
The Accounts Payable Office is responsible for the timely and accurate processing of invoices related to purchase orders (PO), limited value purchase orders (LVPO), libraries, bookstore, memorial union, dining, and utilities. For purchase order questions, refer to the URI Purchasing manual. Receiving reports can be scanned and emailed to aprec@etal.uri.edu. |
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FAX |
401.874.4163 | |
| Manager - Accounts Payable | Judy Moore | 401.874.4419 |
| Assistant Manager - Accounts Payable | Gayle Boffi | 401.874.4015 |
| Pre-Audit Clerk for vendors ( A - B & bookstore ) | Linda Fournier | 401.874.4437 |
| Pre-Audit Clerk for vendors ( C - E ) | Nancy Pelliccione | 401.874.4440 |
| Pre-Audit Clerk for vendors ( F - G ) | Garrett Matteo | 401.874.4423 |
| Pre-Audit Clerk for vendors ( H - L, ISAM (CORE) & REMI ) | Cosette Bertaud | 401.874.4122 |
| Pre-Audit Clerk for vendors ( M - N, AT&T, Quest, Sprint, T-Mobile, Superior Plus Energy Services & Verizon ) | Linda Waltonen | 401.874.4446 |
| Pre-Audit Clerk for vendors ( O - Q, Plus Waste Management & Wilkem Scientific ) | Ginny Eldridge | 401.874.4545 |
| Pre-Audit Clerk for vendors ( R - U ) | Pam Marion | 401.874.4214 |
| Pre-Audit Clerk for vendors ( V - Z ) | Sue Kilduff | 401.874.2842 |
| Pre-Audit Clerk ( Invoice Vouchers ) | 401.874.9398 |
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| Hours: 8:00 AM - 4:00 PM | ||
The General Accounting Office is responsible for processing all internal vendor payments using a purchase order and credit statements, vendor maintenance, check distribution and filing of all paid invoices. Checks, ACH and wires are done every Friday. W-9 and W-8 forms can be scanned and emailed to vendorW9@etal.uri.edu ONLY the URI approved W-9 will be accepted to set up a vendor. |
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FAX |
401-874-4825 | |
| Manager - Accounting | Wendy Asting | 401-874-4438 |
| Pre-Audit Clerk ( Internal Payments, Vendor Maintenance, Automotive ) |
Sara Benn | 401-874-7553 |
| Pre-Audit Clerk ( Check Distribution ) |
Lois Schuler | 401-874-4797 |
Accounting Procedures & Information
Invoices are processed for payment when received by Accounts Payable. Checks are issued according to the purchase order. The University payment terms are net 30 working days following the latest completion, acceptance or rendering of the properly authorized invoice. A current W-9 or W8-BEN must be on file for the vendor to receive payment.
In order to process payment, a receiving report must be sent to Accounts Payable as soon as the order has been completely fulfilled. Receiving reports are acknowledgements that the purchased item(s) has been received in good order.
Invoices charged to chartfield strings which do not have sufficient budget (budget errors) can not be processed and will be returned to the department. It is important that the department follow up with these budget errors as soon as possible to ensure that the vendor is paid timely. The department may need to process a budget transfer. Contact your department's budget analyst in the Budget Office 874-2509.
The department is responsible to make sure authorized signatures on all forms comply with the authorized signatures on file in the Budget Office. Incorrect signatures on forms will require us to send the forms back to the department.
TAX EXEMPTION: Tax Exemption status for URI is available in RI, Florida, Maine, Massachusetts, Missouri and New Jersey. Please see URI tax exemption status in other states for purchases in these states.
CONTACT INFO:
103 Carlotti Admin Bldg
75 Lower College Road
Kingstown, RI 02881
www.uri.edu/controller/accounting
