Accounting

Welcome to the home page of the Accounting Office. We are located in the Carlotti Administration Building in room 103. We are responsible for timely and accurate processing of all payments, including accounts payable, travel and internal payments. We are also responsible for the overall management of the Purchase Card program, ACH - direct deposit for vendors, check disbursements and vendor maintenance.

Invoices will only be paid if supported by a URI Purchase Order Number.

Invoice Vouchers are only accepted that meet this criteria.

Forms

Staff Contact Information

Kingston Campus - 103 Carlotti Admin Bldg - 75 Lower College Road
Associate Controller for Accounting Operations	Trish Casey	401.874.4422
Accounts Payable	Hours: 8:00 AM - 4:00 PM
The Accounts Payable Office is responsible for the timely and accurate processing of invoices related to purchase orders (PO), limited value purchase orders (LVPO), libraries, bookstore, memorial union, dining, and utilities. For purchase order questions, refer to the URI Purchasing manual. Vendor Invoices and URI Receiving Reports can be scanned and emailed to aprec@etal.uri.edu.
	FAX	401.874.4163
Manager - Accounts Payable	Judy Moore	401.874.4419
Assistant Manager - Accounts Payable	Gayle Boffi	401.874.4015
Pre-Audit Clerk for vendors ( A, Internal Payments, Imprest Accounts )	Linda Fournier	401.874.4437
Pre-Audit Clerk for vendors ( B - G, except Fed-Ex, Fire Extinguisher Serv, Fisher Scientific & Grainger )	Nancy Pelliccione	401.874.4440
Pre-Audit Clerk for vendors ( H - L, ISAM (CORE) & REMI & Grainger )	Cosette Bertaud	401.874.4122
Pre-Audit Clerk for vendors ( M - N, AT&T, Quest, Sprint, T-Mobile, Superior Plus Energy Services & Verizon )	Linda Waltonen	401.874.4446
Pre-Audit Clerk for vendors ( O - R & Fed-Ex & Fire Extinguisher )	Ginny Eldridge	401.874.4545
Pre-Audit Clerk for vendors ( S - V & Fisher Scientific )	Pam Marion	401.874.4214
Pre-Audit Clerk for vendors ( W - Z )	Sue Kilduff	401.874.2842
Pre-Audit Clerk ( Invoice Vouchers )	Kathy Lacroix	401.874.9398
General Accounting	Hours: 8:00 AM - 4:00 PM
The General Accounting Office is responsible for processing all internal vendor payments using a purchase order and credit statements, vendor maintenance, check distribution and filing of all paid invoices. Checks, ACH and wires are done every Friday. W-8 form and W-9 form can be scanned and emailed to vendorW9@etal.uri.edu
Kingston Campus - 102 Carlotti Admin Bldg - 75 Lower College Road
	FAX	401-874-4825
Manager - Accounting	Wendy Asting	401-874-4438
Pre-Audit Clerk for Vendor Maintenance, Automotive	Sara Benn	401-874-7553
Pre-Audit Clerk for Check Distribution	Wendy Asting	401-874-4438

Accounting Procedures & Information

Invoices are processed for payment when received by Accounts Payable. Checks are issued according to the purchase order. The University payment terms are net 30 working days following the latest completion, acceptance or rendering of the properly authorized invoice. A current W8-BEN must be on file for the vendor to receive payment.

In order to process payment, a receiving report must be sent to Accounts Payable as soon as the order has been completely fulfilled. Receiving reports are acknowledgements that the purchased item(s) has been received in good order.

Invoices charged to chartfield strings which do not have sufficient budget (budget errors) can not be processed and will be returned to the department. It is important that the department follow up with these budget errors as soon as possible to ensure that the vendor is paid timely. The department may need to process a budget transfer. Contact your department's budget analyst in the Budget Office 874-2509.

The department is responsible to make sure authorized signatures on all forms comply with the authorized signatures on file in the Budget Office. Incorrect signatures on forms will require us to send the forms back to the department.

TAX EXEMPTION:

Tax Exemption status for URI is available in RI, Florida, Maine, Massachusetts, Missouri and New Jersey. Please see URI tax exemption status in other states for purchases in these states.

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