Accounts Payable
The Accounts Payable department is responsible for the timely and accurate processing of invoices related to purchase orders (PO), limited value purchase orders (LVPO), libraries, dining, and utilities. For all other invoices (not requiring a PO) see General Accounting.
Hours: 8:30 AM - 4:30 PM
Return to Accounting Office homepage
For purchase order questions, refer to the URI purchasing manual.
For other questions, please see below for forms & information and helpful links.
STAFF CONTACT INFORMATION:
| Kingston Campus ~ 124 Carlotti Admin Bldg - 75 Lower College Road | ||
| Manager - Accounts Payable | Judy Moore | 401-874-4419 |
| Accountant / Pcard Administrator | Lisa Gates | 401-874-4431 |
| Pre-Audit Clerk (A - Cn) | Lee Mitchell | 401-874-4429 |
| Pre-Audit Clerk (Co - F) | Garrett Matteo | 401-874-4423 |
| Pre-Audit Clerk (G - K, Wilkem Scientific) | Katie Duggan | 401-874-2842 |
| Pre-Audit Clerk (L - N, Verizon, Verizon Wireless & White Fuel) | Linda Waltonen | 401-874-4446 |
| Pre-Audit Clerk (O - Q, Staples) | Ginny Eldridge | 401-874-4545 |
| Pre-Audit Clerk (R - Wp) | Pam Marion | 401-874-4214 |
| Pre-Audit Clerk (Wo - Z, WB Mason) | Joe DeMartino | 401-874-4122 |
| Pre-Audit Clerk (Payment Orders) | Anna Jackson | 401-874-4440 |
| Pre-Audit Clerk (Invoice Vouchers non PO related) | Kathy Lacroix | 401-874-9398 |
FAX |
401-874-4163 | |
| Narragansett Bay Campus ~ 4 Fish Bldg | ||
| Assistant Manager | Gayle Coulombe | 401-874-6759 |
| Pre-Audit Clerk (A - J) | Joyce Kaine | 401-874-6414 |
| Pre-Audit Clerk (K - Z) | Wendy Courchaine | 401-874-6479 |
FAX |
401-874-6557 | |
PROCEDURES:
Invoices are processed for payment when received by Accounts Payable. Checks are issued according to the purchase order. The University payment terms are net 30 working days following the latest completion, acceptance or rendering of the properly authorized invoice. A current W-9 or W8-BEN must be on file for the vendor to receive payment.
In order to process payment, a receiving report must be sent to Accounts Payable as soon as the order has been completely fulfilled. Receiving reports are acknowledgements that the purchased item(s) has been received in good order.
Invoices charged to chartfield strings which do not have sufficient budget (budget errors) can not be processed and will be returned to the department. It is important that the department follow up with these budget errors as soon as possible to ensure that the vendor is paid timely. Department may need to process a budget transfer, contact your department's budget analyst in the Budget Office (401) 874-2509.
The department is responsible to make sure authorized signatures on all forms comply with the authorized signatures on file in the Budget Office. Incorrect signatures on forms will require us to send the forms back to the department.
Tax Exemption status for URI is available in RI, Florida, Maine, Massachusetts, Missouri and New Jersey. Please contact the Controller's Office for the paperwork required to claim this exemption on purchases made in these states. URI tax exempt certificate.
- Alternative Receiving Report
- Alternate Invoice Numbers when invoice numbers not provided
- Duplicate Invoice Certification
- Non Repetitive US Funds Transfer Form
- PeopleSoft signature authorization info & form
- URI tax exempt certificate
- URI tax excemption status in other states
- W9 and W-8BEN vendor form
- Independent Contractor Questionnaire (Human Resources Form)
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RI A-36 Payments for Coffee Breaks, Luncheons, Dinner, Etc.
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RI A-38 Prompt Payment Procedure
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RI A-47 Prohibition of Personal Greetings/Acknowledgements
