URI Dining Services

UNIVERSITY OF RHODE ISLAND

Administrative Ram Card

Policies and Procedures

POLICY

University of Rhode Island merchants are appropriate vendors to be utilized by University departments and offices in accordance with procedures and parameters (in the University manual) established by the University of Rhode Island Purchasing Department and the Office of the Controller.

In order to facilitate procurements from participating University merchants the Administrative Ram Card (ARC) may be utilized and accepted at the following locations: URI BOOKSTORE, CAMPUS COPY AND DESIGN, RAM COMPUTERS ( limited items), THE AMERICA'S CUP RESTAURANT , URI PRINTING SERVICES, URI CATERING SERVICES and THE RAM'S DEN (with special arrangements).

Purchases at the above locations are limited to $5000 per transaction with the exception of URI Catering Services, The America's Cup Restaurant, and The Ram's Den. There is no dollar limit for use at URI Catering Services, The America's Cup Restaurant or the Ram's Den. Procedures for use at the remaining locations listed above mirror those of the university LVPO procedures. Use for Catering Services, The America's Cup Room and The Ram's Den must be consistent with URI Guidelines for the Purchase of Food and Beverages and the Office of Accounts and Control A-36 policies.

Purchases may NOT be made at any other on or off campus locations

other than those listed in the above paragraph.

Administrative Ram Card (ARC)

Currently, University students utilize a Ram Account for needs throughout on and off campus locations. This program is administered by URI Dining Services. The Administrative Ram Card emulates the student program. However, the card is NOT eligible to be used at off campus locations. Administrative Ram Cards will be issued to appropriate offices by URI Dining Services through the Campus Access Office only upon receipt of an approved application and requisition.

The ARC will expire each fiscal year and must be renewed annually .

Each department participating in the ARC program is expected to identify a card administrator for the department as a whole. The card administrator is responsible for:

Appropriateness of the expenditure
Retaining charge records/documentation/receipts for three (3) years
Coordination of charges to proper accounts
Retention of ARC statements

Applicable Accounts

Accounts in ledger 2, 3, 4 and Foundation are eligible to participate in this program.

Transaction Limitation

Consistent with purchasing guidelines the ARC is limited to no more than $5000 per transaction at all locations with the exception of URI Catering, the America's Cup Room and the Ram's Den. The requisition itself, however, has no dollar limit. Rather it is the single transaction that is limited.

State of Rhode Island policy regarding payments for coffebreaks, luncheons, dinner, etc.

Per the State of Rhode Island policy, use of State Funds for purchase of food is limited. This policy particularly relates to the use of the ARC at The Ram's Den and America's Cup Room. When the ARC is used in these facilities, the user must identify the participants and the reason the card is being used for the purchase of meals. Carefully read the attached policy from the Office of the State Controller. In the event that you may have questions regarding the interpretation of this policy, please call the URI Controller's Office for clarification.

Click here for a Printable PDF Copy

Services for URI Departments ONLY

How to Apply for the Ram Administration Card:

1) Read Purchasing guidelines for Food & Beverages: Click Here

2) Submit a College Req to Purchasing. The ARC account is 5458. Any questions please call (401) 874-4562.

3) Read the Administrative Ram Card policies listed below.