PERSONNEL ADVERTISING POLICY

FOR NON-CLASSIFIED STAFF AND FACULTY

ORIGINATOR: Human Resources Administration

DATE: July 1, 1999

POLICY #99-02

Advertising for position vacancies must receive prior approval from the Affirmative Action Office (AAO), signified by approval of Form AA-1.

Form AA-1 lists the duties, responsibilities and qualifications according to the position description. The advertisement for the position must include the qualification section of Form AA-1. Copies of any announcements or advertisements sent by the department must be on file in the AAO and have received prior approval from the Affirmative Action Office.

The AAO is available to assist in the development of recruitment efforts by providing general information on appropriate resources and special guidance for the recruitment of women and minorities. The search committee is ultimately responsible for seeking out appropriate professional organizations, e-mail lists, associations, etc., that specifically serve professionals with an emphasis on members of under-represented groups.

The following statement must be included in all advertisements:

"The University of Rhode Island is an AA/EEO employer and is committed to increasing the diversity of its faculty, staff and students. Persons from under-represented groups are encouraged to apply."

Funding for personnel advertisement costs is as follows:

1. By State law, all advertising for auxiliary funded positions must be charged to the appropriate auxiliary enterprise (i.e., Memorial Union, Dining, etc.).

2. For positions sponsored with restricted funds (grants, private money, etc.), the account supporting the position will be charged for advertising costs.

3. All Ledger 3 and overhead accounts must incur the advertising costs for their position searches.

4. Advertising for State funded (Ledger 2) positions will be budgeted in a central account. The Human Resources Office is responsible for administering this program. Expenditures for all costs incurred for the approved advertising plan will be charged to this central account. Charges for advertisements (which must receive approval of content and display) beyond the approved advertising plan will be the responsibility of the departmental budget. These advertisements will not be placed until an appropriate account number has been provided.

9/99 Position # ____________

Last Incumbent _________________

All Information Must Be Typed Replacement For ________________

USP-1# ____________

Budget Approval ____________________

THE UNIVERSITY OF RHODE ISLAND

Search Procedures

FORM AA1

A. VACANCY:

POSITION TITLE:

DEPARTMENT:

DUTIES AND RESPONSIBILITIES:

QUALIFICATIONS:

Submit a resume and cover letter by __________

TO: (Search Coordinator)

(Log #)

UNIVERSITY OF RHODE ISLAND

P. O. Box G

Kingston, RI 02881

An Affirmative Action/Equal Opportunity Employer

Type of Appointment:

Calendar Year ___ Continuing ___ Tenure Track ___ Full Time ___

Academic Year ___ Limited ____ Non-Tenure Track ___ Part Time _____

Hours per week _____ Courses per semester __________

Sabbatical Leave __ Leave With Pay ___ Leave Without Pay __ Replacement ___

Length of Appointment: Begin Date __________ End Date __________

Salary range (calendar year): Pay Grade: __________ Union: __________

Appointment Funding: State # _______ Auxiliary # ______ Grant # _________

B. SEARCH PLAN FOR (Position title appears here)____________________________

1.List full name of all members of the search committee (every effort should be made to have women and minorities represented): CHAIR:______________________________

Committee Members: ______________________________________________________

_______________________________________________________________________

_______________________________________________________________________

2. Date search committee meets with Affirmative Action representative:______________

3. List places positions should be advertised: __________________________________

_______________________________________________________________________

4. List colleagues, professional networks and conferences/conventions that will be informed of the vacancy:____________________________________________________

_______________________________________________________________________

_______________________________________________________________________

5. Describe the intended screening and selection process: _______________________

_____________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

6. What special efforts will be made to recruit women and minorities? ______________

_______________________________________________________________________

______________________________________________________________________

_______________________________________________________________________

AUTHORIZATION TO SEARCH:

Search Chair________________________	(______________ )	Date________________
	Phone

Department Chair/Supervisor _____________________________ Date _____________

Dean/Director _________________________________________ Date _____________

Provost/Vice President __________________________________ Date _____________

Affirmative Action Officer _______________________________ Date _____________

Human Resource Administration __________________________ Date ______________

SUGGESTED ADVERTISEMENT

TITLE OF POSITION:

QUALIFICATIONS OF POSITION:

WHETHER POSITION IS RESTRICTED IN ANY WAY (e.g., LIMITED, PART-TIME):

SUBMIT A LETTER OF APPLICATION AND RESUME BY __________ TO (NAME OF SEARCH COORDINATOR), (Log #), UNIVERSITY OF RHODE ISLAND, P. O. Box G, Kingston, RI 02881. The University of Rhode Island is an AA/EEO employer and is committed to increasing the diversity of its faculty, staff and students. Persons from under-represented groups are encouraged to apply.

Advertisement Approved by:

_______________________________________ Affirmative Action Office

____________ Date

PLEASE NOTE:

IF the position is AUXILIARY or GRANT funded, the Affirmative Action Office is authorized to use the following account number for those advertisement charges:

ACCOUNT # ____________________

NAME _________________________________________________

(print or type)

_______________________________________ (signature)

____________ Date