Division of Administration
All departments, colleges and users of University facilities at the
Kingston and Bay campuses are required to comply with this policy.
To insure a consistent policy and procedure for the catering of
food and beverages within University’s Kingston and Narragansett Bay
campuses. The term “catering” applies to the purchase and serving
food, beverage and food-related items for consumption on University
It is the goal of the University of Rhode Island to utilize
and/or promote its auxiliaries, enterprises, cost-centers and other
entrepreneurial services of the University for events and activities
held at its campuses. Therefore, it is the policy of the
University of Rhode Island that departments, colleges and other users
of University facilities at the Kingston and Narragansett Bay Campus
utilize the catering services offered by URI Dining Services for
activities on these two campuses. This policy does not pertain to
events held at the University Club.
When URI Dining Services
is unable to provide such services or when otherwise inappropriate
(because of the use of alcohol), such catering services of the
University Club shall be utilized. If neither of the University
caterers is able to provide the required services, an outside caterer
may be utilized.
Consumption of alcohol at
functions on the Kingston or Narragansett Bay Campus is prohibited
unless held at the University Club, at the Mosby Center by special
permission of the President, or at locations approved by the
President. The expenditure of state funds for the purchase of
alcoholic beverages is expressly prohibited. There shall be no
reimbursement made with University funds for the consumption of
alcoholic beverages. When the President permits the serving of
alcoholic beverages at a function in University facilities, alcoholic
beverages must be provided and served by the University Club.
1. Expenditures for catering services must be in compliance with
the State of Rhode Island Office of Accounts and Control Policy No.
A-36 on “Payments for Coffee Breaks, Luncheons, Dinner, Etc.”
guidelines for all State employees on the use of state funds and all
other pertinent state and URI purchasing policies.
departments, colleges or other users of University facilities seeking
a. Must secure a price for URI Catering Services which has the
right of first refusal to service the event. It is not mandatory
to contract the services of URI Dining for any event under $100. URI
Dining Services must determine if it is able to service the event and
must provide a quotation to the user. If Dining Services is
unable to service the event, it will inform the requesting department
or individual by indicating such on the “Catering Waiver Form.”
b. If Dining Services cannot provide catering, the department or
user shall then contact the University Club which has the second right
of refusal. If the UClub is unable to service the event, it will inform
the requesting department or user by indicating such on the “Catering
c. In the event that URI Dining Services or the University Club
are unable to service the event, the department or customer then may
use an outside vendor and must obtain proper insurance and food
handling certificates for the outside food provider.
3. The Food Handling and Vendor Policy shall apply for all
catering services provided on University property of the Kingston and
4. If internal catering is waived, an external catering service
must be procured through a Limited Value Purchase Order (LVPO), and
compliance with instructions regarding competitive quote requirements
must be followed. The waiver form
must be signed by the University caterers prior to securing outside
caterers and waiver form shall be attached to the LVPO. Failure to do
so will result in violation of the LVPO requirements.