8.40.10 Employee Enrollment. Regular full-time employees of the University, and spouses and children of full-time employees, may enroll for courses at the University and will be assessed fees according to the appropriate provisions of the collective bargaining contracts and the Board of Governors' personnel policies. All employees, spouses, and dependent children must meet eligibility requirements for enrollment in the University's courses and programs.

8.40.11 If an employee, spouse, or dependent child is enrolled in a special summer workshop, the tuition shall be the difference between the regular fee per credit and the special workshop fee when the special workshop fee exceeds the regular per credit fee.

8.40.12 The benefits in 8.40.10-11 available to the immediate family of a faculty member in active service shall also be made available to the family of a faculty member on tenure and with at least seven years service who retires, is disabled or dies while in service.

8.41.10 Fees for Part-Time Students. Part-time students shall be charged a basic registration fee and tuition based on the number of credits for which the student registered, together with any special or associated fees.

8.42.10 Withdrawal. A student who wishes to withdraw from the University prior to the end of a semester or Summer Session term shall do so according to procedures outlined in that semester's Schedule of Courses. Students who withdraw from the University after the last day of classes but before a semester ends shall be graded in all courses for which they are officially registered.

8.42.11 If the withdrawal process is completed satisfactorily and the student has cleared all financial obligations to the University the date of withdrawal shall be noted on the student's permanent record. No grades for the current semester shall be recorded. The student may apply for readmission for any regular term subject to the conditions of 8.42.13.

8.42.12 If the student withdraws from the University after mid-semester, grades shall be recorded for any course which has an officially specified completion date prior to the date of withdrawal.

8.42.13 Undergraduate students who withdraw from the University after midsemester and who seek readmission to the University for the next semester shall be readmitted only upon approval of the Scholastic Standing Committee for the college or school in which registration is desired.

8.42.20 Leave of Absence. Undergraduate students who choose to leave the University for a period of one year or less while maintaining matriculating status may apply for leave of absence. The request shall be made to the dean of the college in which the student is registered. A leave of absence has the effect of extending time limitations such as those for completion of the degree or for the removal of an incomplete grade. A leave of absence shall not be granted during a semester because of unsatisfactory academic performance. Registration materials will be sent directly to the student from the Office of Enrollment Services for the term in which the student is scheduled to return. Students returning from leave of absence are not required to complete the regular readmission process.

8.43.10 Refunds. Refunds of payments made or credits against amount due to the University shall be made to students who officially withdraw from the University or who cancel their registration in all courses, according to the following schedule:

Period of Attendance in Which Withdrawal Occurs*	Percentage of Refund**
First two weeks	80%
Third week	60%
Fourth week	40%
Fifth week	20%
After five weeks	No refund

* Counted from the first day of registration and including weekends and holidays.

**Fees subject to refund are defined by the University Controller.

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8.43.20 Adjustment of Fees. The last day for fee adjustment for students who reduce their credit load shall be at the end of the "add" period. For Feinstein College of Continuing Education students, the last day for fee adjustment shall be prior to the third class meeting or by the prescribed University deadline, whichever is later. Fees will be adjusted downward according to the number of credits of enrollment as of the last day adjustment is permitted.

8.44.10 A Continuing Education Unit (CEU) Course is a specific non-credit course for which continuing education units are granted. One CEU is identified as ten contact hours of participation in an organized continuing education, adult, or extension experience, under responsible sponsorship, capable direction and qualified instruction.

8.44.11 Each academic college, school, or division shall be authorized to offer and approve by committee its own CEU courses and determine its own instructors and fees.

8.44.12 Academic credit and CEUs shall not be available for the same course and CEU offerings shall not be listed in the academic year schedule of courses.

8.44.13 Academic course credit and CEUs shall not be noted on the same permanent record. No grades shall be recorded for CEUs. CEUs shall not be recorded in segments of less than 1.0 CEU and fractional CEUs above 1.0 units shall be in increments of 0.1.

8.44.14 The CEU course instructor or coordinator shall gain approval for an offering through an academic unit of the institution best qualified to insure the quality of the program content and to approve the resource personnel used. A CEU course shall meet the following criteria and other requirements of the academic unit: a) it is a non-credit activity planned in response to an assessment of educational need for a specific target population; b) there is a statement of educational objectives and rationale; c) content is sequential and organized; and d) there is evidence of preplanning including provision for evaluation of student performance and criteria for awarding CEUs.

8.44.15 The CEU course instructor or coordinator shall initiate appropriate advertisement for the course, register students, make arrangements for the collection of fees and maintain attendance records. The CEU course instructor or coordinator may obtain administrative assistance for these responsibilities through the Alan ShawnFeinstein College of Continuing Education.

8.45.10 Policy on Non-Credit Course Offerings. Public notice shall be given for all non-credit offerings to be conducted under the auspices of the University. Notification to the University community in the form of a brief public announcement shall be provided at least six months in advance of planned non-credit offerings. Such offerings would include, inter alia, non-credit seminars, meetings, short-courses, workshops or conferences. Notification shall be given according to the following steps:

a. The Alan Shawn Feinstein College of Continuing Education (ASFCCE) shall serve as the coordinator for all non-credit offerings. Course organizers, including ASFCCE staff, shall notify ASFCCE of the proposed course at least six months in advance of the offering date(s).

b. Notification shall be in the form of a memorandum filed with ASFCCE which includes the following elements: course title, course topic(s), identification of course contact person, proposed course presenter(s), proposed date(s), time(s), location, and intended audience.

c. ASFCCE shall publish a formal, public notification for all proposed non-credit course offerings in a university-wide publication.

d. Interested persons shall first communicate their concerns and suggestions to the designated course contact person. If questions remain, they should be directed to the Vice Provost for Urban Programs who will assist in responding to issues raised.

e. ASFCCE shall receive comments and suggestions and work with the course organizers to insure that the proposed offering meets the terms of this policy and that course content and instructor's qualifications are consistent with continuing education standards.

Grant or contracted training, workshops, or similar activities are not to be a part of the review and notification procedure outlined above but ASFCCE should be informed as soon as possible. Exempted from this policy are staff development programs limited to University personnel.

8.46.10 Classes. The Schedule of Courses shall be made by designated scheduling officers, and no instructor may change the time or place of a scheduled course without approval of the Director of Enrollment Services or designee.

8.46.11 In accordance with program accessibility as mandated by section 504 of the Rehabilitation Act of 1973, the Scheduling Officer may require that any class be moved to an accessible location in the event that a physically disabled student requests the course. The Scheduling Officer shall consult with the faculty members involved prior to moving the class.

8.46.12 The standard class period shall normally be 50 minutes in length for the Monday, Wednesday, Friday sequence and 75 minutes in length for the Tuesday, Thursday sequence. Instructors must adhere to the time limit. Class periods for the Feinstein College of Continuing Education and Summer Session courses may vary from this standard, but must meet minimum standards as specified in 8.32.10-13.

8.46.13 Classes shall wait 10 minutes from the regularly scheduled time of opening for the instructor to appear. If by that time the instructor has not appeared or has not sent word requesting the class to wait, students may leave without incurring penalty for absence.