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Scenes from Faculty Senate

Curricular Procedures Revised 2012

 

CURRICULAR PROCEDURES

Curricular procedures have been developed in order to facilitate the integration of curricular proposals, legislative action, the e-Campus Course Schedule, and the URI catalog. The Faculty Senate Office, along with associated units, is committed to establishing a single data source of authoritative information. Faculty, department chairs, and college curriculum committees are asked to give very careful consideration to the completion of curricular forms. The information provided will be used to directly inform the course schedule (e-Campus), academic advising, the catalog, and in some cases, admission materials. 

In planning for the first offering of 1) a newly proposed course or academic program, or 2) the implementation of changes to an existing course, college/department, or academic program, please be aware that the review and approval of a proposal is a multi-step process that may take up to a year and is not complete until the course or change is officially listed in e-Campus by Enrollment Services or, with regard to programmatic proposals, until notification has been received from the Rhode Island Board of Education.

It is advisable to think "a year ahead," meaning a course proposal that is intended for the fall should be submitted the prior fall; a proposal intended for the spring should be submitted the prior spring, etc.

  • Fully approved course changes will be made in e-Campus for the subsequent semester up to, but not after, the start of pre-registration for that semester. Pre-registration for the Spring semester starts in early October [October 15, 2013]; pre-registration for the Fall semester starts in early March [TBA].
  • Fully approved course changes to Learning Community courses for the subsequent academic year will be made in e-Campus only up to the second week of February.
  • Fully approved new courses and temporary courses will be added to the Course Schedule (Classroom space and available meeting times permitting) up to the start of the semester in which they are to be first offered and will appear in the subsequent catalog only if implemented in e-campus before July 1.
  • Projected effective dates for proposals will be implemented as requested if the curricular approval process has been fully completed within the appropriate time to meet that deadline.

General Principles
The Curricular Affairs Committee reviews undergraduate curriculum matters, including proposals for courses at the 100-, 200-, 300-, and 400-levels. The Graduate Council processes graduate curriculum matters, including proposals for courses at the 400-, 500-, 600-, and 900-levels. If a proposal for a 400-level course indicates that it is to be offered for graduate credit as well as undergraduate credit, it is processed by both committees. These review committees, which meet monthly, send approved proposals back to the Faculty Senate for action. Curricular matters approved by the Senate go to the President for his approval.

 

SECTION A. PROCEDURES FOR COURSES

1.  New Permanent Courses. Proposals for new permanent courses originate with the faculty, using the New Course Proposal form. Proposals must be approved by:

  • Chair, Department/Program
  • Chair, College Curriculum Committee
  • Dean, College

From the college curriculum committee, proposals are forwarded electronically to the Faculty Senate Office which will forward them to the Curricular Affairs Committee (CAC) or Graduate Council. The Faculty Senate Office will accept only electronic proposals with digital signatures. Please follow the instructions on the form carefully and completely and include:

  • Curriculum Sheet/List of Graduate Requirements
  • Library Impact Statement
  • Syllabus

If the new course is being developed for the General Education Program, complete the General Education Application Form.

2.  Course Changes/Deletions. Proposals for changes to existing courses or deletions of courses originate with the faculty. Submit a Course Change Proposal form if you want to change a:

  • Course title
  • Course Number
  • Number of credits
  • Method of instruction
  • Prerequisite
  • E-Campus/catalog description
  • Grading method

Proposals must be approved by:

  • Chair, Department/Program
  • Chair, College Curriculum Committee
  • Dean, College

From the college curriculum committee, proposals are forwarded electronically to the Faculty Senate Office which will forward them to the Curricular Affairs Committee (CAC) or Graduate Council. The Faculty Senate Office will accept only electronic proposals with digital signatures. Please follow the instructions on the form carefully and completely and include:

  • Existing Syllabus
  • Proposed Syllabus (with changes highlighted)

Changes to an existing course that significantly impact the course content as well as number/level, title, description, credits, or method of instruction likely require that you need to propose a new course and request the deletion of the existing course.  Use a Course Change Proposal form to delete a course (syllabus not required).

3.  Online Courses. Refer to Online Courses for definitions.

Proposing an online course starts with either a:

Both forms require completion of the Online Course Proposal Supplement. Submit proposals per the instructions on the forms.

Incorporating some online instruction into an existing course (blended, 25-74% online delivery or web-enhanced, less than 25%) requires no additional approval process.

4.  Temporary Courses ("X" courses). Temporary courses, also referred to as X courses (JOR 322X), may be offered no more than twice and only during a two-year period following its approval. A temporary course must meet one or more of the following criteria: a) it is experimental in nature, innovative, using unconventional devices or pedagogical methods, course materials, approach to course content or student-teacher relationships; b) it is being tried out on a temporary basis so that its value and effectiveness can be tested before it is added to a department's permanent curriculum; c) it is intended for a limited duration, such as in the case of employing a visiting specialist temporarily available or to satisfy temporary needs and interests of students or to deal with timely issues (University Manual 8.80.12).

TEMPORARY COURSES MAY NOT BE OFFERED FOR GENERAL EDUCATION CREDIT.

Proposals for new temporary courses originate with faculty, using the New Course Proposal form. Proposals must be approved by:

  • Chair, Department/Program
  • Chair, College Curriculum Committee (at the discretion of the Dean's Office)
  • Dean, College

From the college curriculum committee, proposals are forwarded electronically to the Faculty Senate Office which will forward them electronically to the CAC/Graduate Council. Prior to CAC/Graduate Council action, proposed temporary courses are published on the last work day of the month in the Temporary Course Newsletter. Proposals must be received by the 25th of the month to be published in that month's newsletter. Faculty members have 7 days to register comments with the CAC/Graduate Council chair. The CAC will review temporary course proposals throughout the year; the Graduate Council will not consider graduate level temporary courses during the summer months.

The Faculty Senate Office will accept only electronic proposals with digital signatures. Please follow the instructions on the form carefully and completely and include:

  • Library Impact Statement
  • Syllabus

5.  Temporary Course to Permanent. To convert a temporary course to a permanent course, submit a New Course Proposal form. Indicate the intention clearly on the form and provide:

  • Enrollment(s) and grade distribution for the temporary course
  • Evaluation of the temporary course; highlight changes and discuss, or provide an explanation if no changes.

Don't forget to include:

  • Curriculum Sheet/List of Graduate Requirements
  • Library Impact Statement
  • Syllabus

6.  Open-Ended (Topics) Courses. Open-ended courses are permanent courses for which subject matter may vary between offerings. Seminars, workshops, colloquia, special problems, and special topics are all included under the term open-ended courses (University Manual 8.80.11). Independent study and directed study courses are not included in this category. Propose the course code and number for the first offering of an open-ended course using a New Course Proposal form. Then submit subtitle and description for each topic to Enrollment Services using this form. Approval by the College Dean is required for each topic. Specific topics may be offered three times. After three offerings, the topic may not be offered unless it is approved through the appropriate channels as either a permanent course or as a permanent topic within an open-ended course and shall be included in the catalog. Departments are encouraged to include recurring topics in the open-ended course description.

Links to Other Curricular Information

Computer-Related Courses
Continuing Education Units (CEU's)
Courses: Intensive Short Courses
Cross-Listing
Internships

Quick Links
Library Impact Statement
Methods of Instruction
Portfolio Course Guidelines

 

SECTION B. PROCEDURES FOR ACADEMIC PROGRAMS

Four types of academic program changes require approval by the Rhode Island Board of Governors for Higher Education (RIBGHE):

1) establishment of a new program or significant changes in an existing program
2) establishment of a new location for an academic program
3) change of mode of delivery to distance learning
4) abolition of an existing program

Proposals are to be prepared using the formats specified in the RIBGHE Regulations Governing Academic Changes in R. I. Public Institutions of Higher Education.

Proposal formats -Full, Abbreviated, Notice of Change, or Program Closure- require different amounts/types of information as per the RIBGHE regulations.

Consult the regulations prior to initiating a proposal and determine the format required for your proposal. Choosing the appropriate proposal format may be done in consultation with the Office of the Provost or the Faculty Senate Office.

The Full and Abbreviated Forms are used to propose:

  • New degree programs including BS or BA in area where other exists
  • New (Continuing) Centers (> three years)
  • Changes that constitute over 25% of the requirements of the major, including changes in degree requirements (attach Curriculum Sheets)
  • Change to Distance Learning
  • Certificate programs 18 credits or more
  • New location for existing program

Full Program Proposal Form
Use when requesting new funds, resources, or facilities: submission of a full proposal is required when either the creation, moving or change of mode of delivery of a program or the creation, merger or transfer of a unit entails the expenditure of new funds, the hiring of new faculty or staff, or the acquisition or lease of additional facilities.

Full Program Form requires completion of the RIBGHE Budget Form (click on Academic Program Change Forms); see also Budget Form Instructions.

Abbreviated Program Proposal Form
Use when no new funds are requested: an abbreviated proposal may be acceptable if the proposed program can be carried out by redeploying existing funds, faculty, staff, equipment or facilities. As per the University Manual, 8.85.31, when the proponents of a new program, including a certificate program, assert that no new funding is required and the new venture can be administered entirely with existing funds, the proposal shall include a five-year plan demonstrating that existing funds are sufficient for carrying the program. The plan shall also include a Budget and Financial Planning Office review. Proposers shall request a Statement of No Financial Impact from the Budget and Financial Planning Office.

Notice of Program Change Form
Notice of change should be provided to the Board of Governors for each of the following:

  • Establishing Temporary Centers (< three years)
  • Change in Program or Unit title
  • Changes that constitute less than 25% of the requirements of the major, including changes in degree requirements (attach Curriculum Sheets)
  • Addition of options in existing program (25% or less of requirements of the major) includes options, tracks, minors, etc.
  • Suspension/reopening programs
  • Seeking/receiving/losing national accreditation
  • Certificate programs of fewer than 18 credits
  • Non-credit program
  • Offering previously approved programs under contractual agreements

Program Closure Form
Any existing program that would require approval by the RIBGHE to be established must have the RIBGHE's approval to be abolished.

URI has established the following process when completing a Full or Abbreviated proposal (University Manual 8.85.10 - 8.85.30). These procedures were updated May 5, 2012 following Faculty Senate vote.

Step 1: JCAP Pre-proposal level


Prior to developing a complete proposal for a new academic program, a brief pre-proposal form describing the program and its likelihood of success, centrality to the mission of the university and consistency with the Academic Plan, shall be completed by the proposer(s). It will be provided by the proposer(s), department chair(s) (if applicable) and academic dean(s) to the Joint Committee on Academic Planning (JCAP) for review. If the program is not consistent with the Academic Plan, the proposer(s) will be urged to reconsider the idea and may submit a revised pre-proposal. All communications between JCAP and proposer(s) will be copied to the appropriate coordinating and review committee. While JCAP endorsement is not required for the proposer(s) to continue development of the complete proposal, it is strongly recommended. (University Manual 8.85.14)

Submit the JCAP Pre-Proposal Form with all appropriate signatures electronically to urifacsen@gmail.com.

Step 2: Department /College level

Part A: While the complete proposal is being developed within the college (using one of the appropriate RIBGHE formats noted above), the proposer(s) shall seek consultation with the Office of Student Learning Outcomes Assessment and Accreditation (SLOAA) in preparation of a Learning Outcomes Assessment Plan for student learning assessment using the approved Form. Following consultation, the proposer(s) will submit a final draft of their Plan to the Chair of the Learning Outcomes Oversight Committee (LOOC) for approval. A completed and approved Form fulfills OHE learning outcomes assessment expectations (items E3 and E4, Full and Abbreviated Forms).

Part B: The proposer(s) shall also obtain a library impact statement following proper review by the University Libraries and seek written comment from other university departments and programs perceived impacted by the proposal.

Part C: After the library impact statement and comment from other departments are obtained, the proposer(s) shall complete the budget analysis using the approved RIBGHE Budget Form (click on Academic Program Change Forms) and Budget Form Instructions.


Review and verification by the URI Budget and Financial Planning Office is required.

Submit:

  • JCAP Pre-proposal response (if applicable) and completed Proposal Form
  • Learning Outcomes Plan
  • Library Impact Statement
  • Comments from Impacted Department(s)
  • RIBGHE Budget Form (if requesting new funds on a Full Proposal Form)
  • Request for a Statement of No Financial Impact (if asserting no need for new funds on an Abbreviated Form)

to the following individuals in the Budget and Financial Planning Office:

 

Linda Barrett, Director, Budget & Financial Planning
Cheryl Hinkson, Associate Director, Budget & Financial Planning
Colleen Robillard, Budget Specialist, Financial Analysis

Note: Turn-around for budget evaluations is approximately 2 weeks. Having complete information regarding impacted departments and library impact statement as well as the completed budget forms will improve turn-around.

Part D: Following completion of the above, the proposal submitted by a college shall have been approved in accordance with the college's established procedures, and with approval of the Dean, before submission to the coordinating and review committee. If more than one college is proposing the new program, approval must be obtained from each college prior to submission to the coordinating and review committee.

Step 3. Prepare the URI Program Proposal Cover Form (see Cover Form Instructions)

Step 4. Submit proposal package electronically to the Faculty Senate Office for forwarding to the appropriate coordinating and review committee and for distribution for comment and critical evaluation to the Council of Deans and all departments as well as units potentially impacted by proposal.   Proposal package:

  • URI Program Proposal Cover Form
  • JCAP Pre-proposal response (if applicable) and completed Proposal Form
  • Learning Outcomes Plan
  • Library Impact Statement
  • Comments from Impacted Department(s)
  • Budget Forms (if requesting new funds on a Full Proposal Form)
  • Response from URI Budget and Financial Planning Office

 

Step 5. The proposal is presented for a vote at a Faculty Senate meeting.

Step 6. The proposal is reviewed in the Provost's office for completion, signed by the President, and sent to RIBGHE. Additional clarification of the proposal might be solicited by RIBGHE during its review.

Step 7. RIBGHE recommendation for approval.

Step 8. RIBGHE vote for approval.

Step 9. Notification to the proposing institution of approval for implementation.

Note: Proposal may be returned at any stage for clarification or revision.


Organizational Units (Including Centers)

URI's procedures for the Establishment of Centers are outlined in sections 8.90.10-22 of the University Manual.

Full Organizational Unit Form
Abbreviated Organizational Unit Form
Notice of Change in Organizational Unit Form

Budget Format (click on Academic Program Change Forms)
Budget Instructions

 

NEWS FROM FACULTY SENATE

EVALUATION REPORT PROVOST DEHAYES posted 9/18/14

 

Michael W. Honhart, Professor of History 2014 Recipient of the Sheila Black Grubman Faculty Outstanding Service Award

URI ACADEMIC PROGRAM REVIEW

OPEN ACCESS POLICY (5/24/13)

University Libraries LibGuides

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