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Scenes from Faculty Senate

Faculty Senate Executive Committee Meeting

Minutes #7

October 10, 2006

1. The meeting was called to order at 10:10 a.m. on Tuesday, October 10, 2006, in the third floor conference room in Green Hall, Chairperson Rice presiding. All members were present.

2. The Minutes of Executive Committee Meetings #5, September 26, 2006 and #6, October 3, 2006 were approved as amended.

3. Announcements/Correspondence:

a. It was noted that the Council of Deans' Agenda for October 11 had been forwarded to the FSEC by e-mail. The FSEC briefly discussed the items on the Agenda, noting that items on Electronic Journal Subscriptions and Federal Earmarks were of importance to the FSEC as well;

b. Ms. Grubman reported that Ombud Rose had followed-up on the Faculty Senate's discussion of implementation of the Family Educational Rights and Privacy Act (FERPA) with regard to written authorization to discuss a student's performance or records with third parties including parents of the student. She said that he told her that a form was available at and should be filed with Enrollment Services after it is signed.

The Executive Committee met with Professor Feldman from 10:30-11:30 a.m. Discussion ensued as to whether there were faculty governance issues with regard to the events preceding and following the decision to suspend admissions to the Masters in Community Planning and efforts to move the Community Planning portion of the Department of Community Planning and Landscape Architecture out of the College of the Environment and Life Sciences.

5. Ms. Grubman reviewed for the Executive Committee the items that she expected to be on the Agenda for the October 26 Faculty Senate Meeting. She noted that in addition to the state of the Budget Address and the two items of unfinished business remaining from September 28, there would be reports from the Curricular Affairs Committee and the Graduate Council.

Ms. Grubman suggested that the Executive Committee might want to consider asking Senator Rosen for an informational report on the work of Ad Hoc Committee on Administrator Evaluation.

6. The Executive Committee discussed the following matters of continuing concern:

a. JSPC: The Executive Committee reviewed the Agenda for the October 12 meeting of the JSPC. They noted that the two topics that they had requested, the Nature and Efficiency of Information Flow and 2) the SAT Optional Study, were both included on the Agenda. Other items were reports on the Budget and on the activities of the Space Enhancement, Design and Allocation Committee and the Master Plan Review Team.

b. The Academic Program Review Committee: Chairperson Rice noted that the Executive Committee had not appointed the membership of the new Academic Program Review Committee, which appears in the UNIVERSITY MANUAL (see He explained that since the committee had not been appointed, he and former Vice Chairperson Martin had been asked to participate in follow-up discussions with Mr. Murphy. He explained that Mr. Murphy's staff had updated their model based on the work of former Chairperson Boudreaux-Bartels. The Executive Committee agreed that appointments should be made to the new committee during the current academic year.

Chairperson Rice said that the NEASC Self-Study Committee working on the standards for planning anticipated that the AIIM would provide additional information for their planning portion of the report.

c. Classroom-related committees: Chairperson Rice reported that Ms. Morrissey had followed up on the Faculty Senate's discussion about classrooms which had resulted from the report on the faculty survey. He said that Ms. Morrissey was working with representatives of the Classroom Management Team and the Instructional Space Advisory Group, along with Ms. Grubman and himself to clarify and formalize the charge and membership of classroom support committees for inclusion in the UNIVERSITY MANUAL.

d. Search for Vice Provost for Research, Graduate Studies and Outreach and Dean of the Graduate School: Members of the FSEC discussed the importance of appointing a permanent Vice Provost and Dean and expressed concerns about the University's ability to hire and retain that person given the lack of financial support for the position and offices.

e. Ad Hoc Committee on Administrator Evaluation: The Executive Committee met with Senator Rosen, Administrator Evaluation Coordinator and Chair of the Ad Hoc Committee on Administrator Evaluation from 11:50-12:15. Senator Rosen reported on the progress of the ad hoc committee and the intention of conducting a more streamlined evaluation process consistent with most of the provisions of the existing legislation. He said that the plan was to solicit written comments about the Dean's performance simultaneous with inviting faculty of the college to volunteer to serve on the dean's evaluation committee.

Senator Rosen explained that the Provost had indicated that Deans Letendre, Farmer and Seemann would be the next Deans subject to formal evaluations. He said that the plan was to conduct Dean Letendre's evaluation this fall, Dean Farmer's next spring and Dean Seemann's in the fall of 2007.

Senator Rosen agreed to report on the activities of the ad hoc committee at the October 26, 2006 Faculty Senate Meeting.

6. The Executive Committee agreed to the following topics for discussion at their October 17 Meeting with President Carothers:

a. The Vice Provost for Research, Graduate Education and Outreach and Dean of the Graduate School;

b. AIIM in the University's Strategic Planning Process;

c. Resolution with regard to postponing the appointment of the Blue Ribbon Commission on Futuring.

The meeting was adjourned at 12:20 p.m.

Respectfully submitted,

Sheila Black Grubman



Sheila Black Grubman

Faculty Outstanding Award

2015 Notice and Criteria



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