1. The meeting was called to order at 1:30 p.m. on Wednesday, August 26 2009 in the Provost's Conference Room, Green Hall, Chairperson Swallow presiding. All members were present.
a. Vice Chairperson Ordoñez, and Senators Honhart and Izenstark reported on their meeting the previous afternoon with Provost DeHayes and Vice Provost Beauvais on H1N1 planning. They explained that the University was taking the threat very seriously and that the Provost's draft letter to the community that they received from him would go out Friday.
It was agreed that the matter was important and asked Chairperson Swallow to draft a follow-up letter from the Faculty Senate Executive Committee to faculty urging that they 1) amend their syllabi to include a statement like the one provided by the Provost in his memo, 2) take time on the first day to discuss the issue with students, and 3) explain his/her policy regarding how students can make up work from classes missed due to H1N1 illness.
b. Chairperson Swallow noted that he had forwarded all of the FSEC's comments on the academic plan to Provost DeHayes. Chairperson Swallow said that the Provost wanted to schedule a joint meeting of the FSEC and the Council of Deans to review the Draft Academic Plan before the Provost releases it to the faculty.
c. The FSEC reviewed a draft list of meeting dates for the fall semester. Ms. Grubman suggested that if Friday afternoon meetings had to be cancelled or extra meetings with guests scheduled, the Executive Committee should consider Thursday afternoon when neither Senate meetings nor UCGE Committee meetings are scheduled. It was agreed to consider this possibility if the question arises.
The Executive Committee tentatively cancelled their meeting scheduled for October 2, 2009 because both Chairperson Swallow and Vice Chairperson Ordo'ez would be out of town that afternoon.
d. Ms. Grubman reported that she and Professor Rosen the Administrator Evaluation Coordinator had met with Provost DeHayes and Vice Provost Katz about the Administrator Evaluation process.
She said that the Provost intended to tie the faculty evaluation of administrators to the Provost's schedule of dean reviews and asked that three Deans be evaluated in the fall: Deans Farmer, Higgins and Maslyn. Provost DeHayes said that if evaluations are conducted in the fall semester of the administrator's third year he would have more information before he meets with the deans in the spring of their third year to discuss their overall evaluations.
Ms. Grubman also reported that the Provost and Vice Provost had asked that the administrator evaluations be completed within one semester. Professor Rosen had agreed that one semester had been the ideal but it hadn't been included in the University Manual changes. She asked the FSEC how they would feel about having the relevant manual section amended by adding a timetable phase. The Executive Committee agreed that a proposal to amend the Manual might be forwarded to the Senate for approval but that Provost DeHayes or Professor Rosen should make the proposal.
3. The Executive Committee discussed their meeting with President Dooley on August 24, specifically, his proposals for a high level university budget committee. After reviewing the charge to the JSPC, the Executive Committee asked Chairperson Swallow and Vice Chairperson Ordonez to meet with President Dooley to clarify questions raised by members of the FSEC.
4. Following discussion, the Executive Committee decided not to schedule forums to be co-sponsored with the Provost because there were likely to be topics related to the Draft Academic Plan that faculty might want to be considered in an open forum setting.
The Executive Committee discussed the suggestion that they limit receptions after Faculty Senate meetings to three in the academic year. They agreed that attendance at receptions was likely to improve because many faculty members would be interested in talking to the new President. The consensus of the FSEC was to schedule four receptions for the fall and to improve publicity for them.
5. The Executive Committee discussed their agenda for 2009-10 academic year. The FSEC asked Chairperson Swallow to draft a welcome letter to the URI community that would include their goals for the year. Chairperson Swallow agreed to draft a letterand to forward it to them for review.
6. The Executive Committee reviewed committee appointments for the 2009-10 academic year. Ms. Grubman said that sometimes responses from faculty members don't arrive before the last week in August. She said that she would send reminders to the faculty members she hadn't heard from on the first week of classes.
7. The Executive Committee considered the Agenda for the September 24 Faculty Senate Meeting. Ms. Grubman shared a very rough draft Agenda of what she expected to be included on the Agenda.
Following discussion, the Executive Committee agreed that Chairperson Swallow should make a point under his announcements to remind the Senate of the necessity for faculty taking precautions for a swine flu epidemic and for providing clear guidelines for students.
The meeting was adjourned at 3:35 p.m.
Sheila Black Grubman