1. The meeting was called to order at 9:30 a.m. on Thursday, March 29, 2007, in the Provost's conference room in Green Hall, Chairperson Rice presiding. All members were present except Senator Kinnie.
2. The Minutes of Executive Committee Meetings #24, March 8, 2007 #25, March 15, 2007 were approved.
a. Chairperson Rice noted that the Executive Committee had received the Agenda for the March 28 Meeting of the Council of Deans by e-mail and asked if there were any items the committee wanted to discuss. It was noted that Dean Joseph was scheduled to report to the Council of Deans on the JSPC and that Senators Kowalski and Barbour, and Dean Beckman were listed for discussion of the NEASC Self-Study.
b. The Executive Committee discussed the proposed reorganization of responsibilities in Academic Affairs, which had been forwarded to them by Provost Swan. It was noted that the transfer of Summer Session did require Faculty Senate approval. It was agreed that the CAC should receive a full proposal, including details and a rationale for the recommended transfer. The Executive Committee also agreed that several of the other proposed moves, such as graduate admissions to the Vice Provost for Enrollment Services and more detail about the assignment of responsibility for distance learning to the Vice Provost for Academic Affairs should be elaborated upon further.
c. The Executive Committee agreed that requests from faculty members for a make-up day for cancelled Friday classes had been appropriately referred to the Academic Standards and Calendar Committee in accordance with section 8.70.13 of the UNIVERSITY MANUAL. Chairperson Rice said that he would mention the request at that afternoon's Faculty Senate meeting to give Senators an opportunity to comment on the matter.
d. Chairperson Rice announced that he had invited Vice Provost Alfonso to meet with the FSEC April 26 at 10:00 a.m. to discuss the Research Foundation and the Research Corporation.
e. Ms. Grubman announced that, at the request of the Provost, the complete Catalog, including "Courses of Instruction" would be printed for the 2007-08 academic year.
4. The Executive Committee reviewed the Agenda for Faculty Senate Meeting #6 in preparation for that afternoon's meeting.
5. The Executive Committee was brought up to date on the following matters of continuing concern:
a. Online Courses: Vice Chairperson Luebke reported that the all but one of the courses taught during the summer 2006 and scheduled for summer 2007 had been submitted and reviewed. She also noted that one course had been removed from the list of offerings by the department.
b. Policy #80-1: The Executive Committee discussed the most recent iteration of the Policy on Policies and asked Ms. Grubman to forward their suggestions to the Constitution, By-Laws and University Manual Committee.
c. Administrator Evaluation: Ms Grubman reported that Dean Farmer's Administrator Evaluation was underway. She said that she would send a reminder to the members of the GSO constituency group that their letters were due on April 2. She said that the full AEC for Dean Farmer comprised Randy Watts, Jennifer Specker and Percy Donaghay as the FSEC's designees, Jeremy Collie as the Provost's representative and Kate Moran as the Dean's representative.
d. JSPC: Ms. Grubman reported that the April meeting of the JSPC had been rescheduled for April 9 from 1-2:30 and would include a presentation from the COGNOS software company about a new data management system. It was suggested that the proposed reorganization within academic affairs might be a useful discussion topic for the JSPC. Chairperson Rice indicated that he would pursue the matter further.
e. Accreditation: Senator Kowalski reported that the draft sections of the Self-Study were being released. He said that it should be noted that they were only drafts and subject to further revision. It was suggested that now that the Deans received the preliminary drafts, the JSPC should have access to them shortly.
f. Referendum: Ms, Grubman reported that the FSEC had no other option but to have a referendum to change the Constitution. The Executive Committee reviewed a draft ballot and an accompanying cover letter to the faculty and agreed to initiate a referendum by mail beginning on April 9. The Executive Committee agreed to assist the Faculty Senate office in assembling Ballots and ensuring that the referendum is in the mail.
g. "Guiding Principles:" Ms. Grubman reported that the Council of Deans has been occupied with promotion and tenure and hadn't devoted any further time to discussion of "guiding principles."
h. Early Course Registration: Vice Chairperson Luebke reported that the pilot procedure for early course registration had been conducted twice and she expected her ad hoc Committee to have a report by the end of the academic year based on the information gathered during the two trial semesters.
The meeting was adjourned at 11:15 a.m.
Sheila Black Grubman
OPEN ACCESS POLICY (5/24/13)