1. The meeting was called to order at 9:02 a.m. on Friday, June 17, 2005 in the third floor conference room in Green Hall, Chairperson Rice presiding. All members were present.
2. The Minutes of Executive Committee Meeting #1, June 6, 2005 were approved as revised.
a. Ms. Grubman distributed for informational purposes copies of a June 6, 2005 memorandum from Provost Swan to Dr. Lafayette and Professor Collyer. In her memorandum, the Provost granted a two-year extension of temporary status for the Center for Non Violence and Peace Studies under the conditions outlined in the report of the Ad Hoc Centers Review Coordinating Committee.
b. Chairperson Rice encouraged members of the Executive Committee to read the May-June 2005 issue of Academe, which contained a series of articles on faculty governance. (The web address for the issue of Academe is http://www.aaup.org/publications/Academe/index.htm)
c. The Executive Committee discussed a request for consideration of whether the pass/fail option is available to non-matriculating students. Following discussion of the relevant sections of the UNIVERSITY MANUAL and advice provided by the University Ombud, the Executive Committee agreed to forward the matter to the Constitution, By-Laws and University Manual Committee for clarification of sections on pass-fail (8.37.10-17) and those on non-matriculating students (8.19.10-15).
d. Ms. Grubman announced that she had learned earlier that week that the University Calendar for 2005-06, which had been approved by the President on May 9, 2005, contained a change from the traditional and previously published week of spring break (March 13-19) to one week later (March 20-26). Ms. Grubman said that as a result, the March Faculty Senate Meeting would have to be rescheduled from March 23 to March 30.*
e. A list of candidates for the Director of Capital Planning and Design position and the schedule of their open interviews was circulated for information.
* Subsequent to the meeting, the Faculty Senate Executive Committee, in consultation with the President, Provost, Constitution, By-Laws and University Manual Committee, the Academic Standards and Calendar Committee and the Director and Senior Associate Director of Enrollment Services, revised the calendar for Spring 2006 and scheduled a hearing for July 14, 2005 in accordance with section 4.3 of the By-Laws of the Faculty Senate. The explanatory memorandum and revised spring 2006 calendar are attached to the Minutes of this meeting. It is no longer necessary to reschedule the March 23 Faculty Senate Meeting.
4. The Executive Committee discussed committee appointments for the 2005-06 academic year.
5. After reviewing everyone's schedule for the Fall Semester, the Executive Committee agreed to meet on Tuesday afternoons from 1-3 p.m. during the fall 2005 semester.
6. The Executive Committee discussed the following matters of concern remaining from the 2004-05 academic year:
a. Efforts to remedy administrative bottlenecks: Ms. Grubman reported that she had spoken briefly with Ms. Morrissey about the matter and had been informed that Vice President Weygand and his staff were working to improve the processes with regard to grants accounting.
The Executive Committee asked Ms. Grubman to follow-up with a conversation with Assistant Provost Katz about the status of efforts to improve processes within academic affairs.
It was also agreed that the Executive Committee would discuss at their next meeting the various processes and select one area which they would pursue immediately.
b. JSPC: The Executive Committee discussed the suggestion of the previous Executive Committee that a specific Executive Committee member be appointed to serve as the liaison between the JSPC and the Faculty Senate. It was agreed to continue with the practice of having the Vice Chairperson answer questions about the JSPC Minutes at Faculty Senate meetings as they arise.
Ms. Grubman announced that the summer retreat for the JSPC would be held on Friday, August 12 from 9:00-4:00 p.m. in the Independence Square Large Conference Room
c. Providence Campus Committee update: Ms. Grubman reported that she had met with the Provost about the committee and had revised the proposed Manual sections based on that discussion. It was agreed to move forward with appointing members of the committee before the official charge and membership Manual sections are approved by the Senate since the committee itself had been established by the Faculty Senate in Senate Bill #04-05--9, "The Four Hundred Twenty-Eighth Report of the Curricular Affairs Committee: Providence Campus Option for Freshmen."
d. Program Assessment Model: Ms. Grubman reported that she had been informed by Ms. Morrissey that the deadline for faculty to complete the questionnaires as part of the beta test had been extended.
Senator Martin reported on comments and suggestions about the questions and process that the committee had received from faculty members who had participated in the beta testing.
The Executive Committee discussed the possibility of formally proposing changes to the program quality review process and the Program Quality Review Oversight Group if the Program Assessment model officially replaces the PCA and the Program Quality Review process. (See sections 8.86.10 through 8.86.40 of the UNIVERSITY MANUAL.)
e. University-wide Land Grant, Sea Grant and Urban Grant initiative: Ms. Grubman reported on her conversation with Provost Swan about the formation of a committee charged to consider the establishment of a system of University-Wide Land-Sea-Urban Grant Administration to better foster cross-college and interdisciplinary research and outreach. The members of the committee would be comprised of the following:
Land Grant Director
Sea Grant Director
Urban Grant Director
Vice Provost for Graduate Studies, Research and Outreach
Dean of A&S or designee
Dean of HSS or designee
8 faculty members
Ms. Grubman said that the Provost was ready to proceed with the committee. The Executive Committee agreed to develop a list of faculty members who might serve on the committee. The Faculty Senate in consultation with the President and the Provost would appoint eight faculty members from the list. The chair would be selected in consultation with the Provost, but would not be the Provost. The committee would report and forward its recommendations to the Provost and the Faculty Senate.
The meeting was adjourned at 11:02 a.m.
Sheila Black Grubman