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Scenes from Faculty Senate

Faculty Senate Executive Committee Meeting

Minutes #1

 

June 28, 2011

 

1. The meeting was called to order at 1:15 p.m. on Tuesday, June 28, 2011 in the President’s Conference Room in Green Hall, Chairperson Eaton presiding. All members were present except Vice Chairperson Larsen.

 

Chairperson Eaton welcomed the members of the 2011-12 Faculty Senate Executive Committee: Senators Marilyn Barbour, Stephen Barber, Michael Honhart and Michael Rice to the first meeting of the year. She explained that Vice Chairperson Larsen was absent because he was attending a conference in New Orleans. She gave a brief overview of the Agenda to provide background and context for the new members.

 

2. The Minutes from the following FSEC Meetings were approved: #36, April, 8,2011; #39, April 29, 2011 and #40, May 6, 2011. The Minutes from Meetings #33, March 18, 2011 and #37, April 15, 2011 were approved pending review by Provost DeHayes and President Dooley of those portions pertaining to their meetings with the FSEC.

3. Announcements/Correspondence:

 

a. Chairperson Eaton and Senator Honhart reported on the June 8 Council of Deans’ Budget Meeting, which they had attended, along with Vice Chairperson Larsen, at the Provost’s invitation. They said that Vice Provost Katz and Ms. Barrett each gave a presentation to the group. Vice Provost Katz explained how the units within Academic Affairs made mid year cuts in their FY11 budgets. The cuts amounted to $1.2M. He also explained what strategic investments had been approved for each unit for FY12 and how each unit planned to pay for those investments.

 

Ms. Barrett presented general information about the projected FY12 budget. Her projections were tentative, since the Rhode Island Legislature had not yet approved the budget for FY12. The projections assumed that the Legislature would adopt Governor Chafee's proposed budget for URI.

 

b. Senator Rice reported on the Monday, June 27, 2011 meeting of the Rhode Island Board of Governors for Higher Education. In addition to the budget for FY’12, of significant interest to the Faculty Senate were the approval of the B.A. in Chinese, the M.S. and Ph.D. Degrees and certificate options in:

 

Interdisciplinary Neurosciences, and the B.S. in Environmental and Natural Resource Economics. The Ph.D. option in Mathematics and the change in name of the Bachelor of General Studies to Bachelor of Interdisciplinary Studies were accepted as matters of information as part of the President’s report.

 

c. Chairperson Eaton, Senator Barbour and Ms. Grubman reported on that morning’s meeting on the online catalog proposal. They explained that the plan for fall 2012 was to continue with the non-interactive pdf and html versions of the 2011-12 Catalog but not to publish a version printed by an outside vendor. Instead of the printed catalog, members of the URI community would be able to download the catalog and print it for their own use or to purchase from Printing Services a spiral-bound catalog for approximately $10.00 per copy.

 

During the 2011-12 academic year, a small group of persons involved in the production and use of the catalog will meet to plan for production of an interactive and accurate web-based catalog, hopefully for Fall 2012.

 

d. The Executive Committee agreed to meet informally for lunch at the UClub on Fridays from 12-1:00 p.m. whenever possible.

 

e. Following discussion, The Executive Committee agreed to propose to Provost DeHayes that a faculty committee with representatives from the Faculty Senate and the AAUP be involved directly in the planning and programming of the Orientation for New Faculty.

 

f. Chairperson Eaton reported that she and other academic department chairs had attended a workshop on Work-life earlier this week, at which practices were discussed that would promote a more diverse faculty in terms of hiring, retention, and promotion. In particular, a pamphlet called Dual Career Partner Assistance was distributed. In this pamphlet, the "Dual Career Policy for URI" was stated.

 

URI Dual Career Policy Statement

"The University of Rhode Island acknowledges the importance of supporting dual career partners in attracting and retaining a quality workforce, and in its long-range economic benefit to the University, and is committed to offering placement advice and assistance whenever feasible and appropriate." January 2008

 

The FSEC agreed that the establishment of University Policies required a vetting process as outlined in Policy #80-1, Establishing Administrative Policies, which appears in Appendix G of the UNIVERSITY MANUAL. Ms. Grubman agreed to forward Policy #80-1 to members of the Executive Committee, as well as the workshop leaders.

 

4. Ms. Grubman reminded members of the FSEC of their official powers during the summer as outlined in section 4.3 of the By-Laws of the Faculty Senate:

 

4.3 The Executive Committee shall have the power to act for the Senate during the interim between the last Senate meeting in the spring and the first meeting in the fall on such matters as urgently require action at the time. Before acting, the Chairperson shall invite members of the Senate to a hearing concerning the action and its urgency. The provisions for circulating the agenda and minutes for special meetings of the Senate shall apply. The action of the Executive Committee will become effective ten days following the distribution of the minutes unless a necessary Presidential approval is withheld or unless a petition for challenges the action delay signed by five percent of the General Faculty. In these cases, the action must await consideration by the Senate.

 

Ms. Grubman noted that the formal process outlined in the By-Laws had been followed twice during her 38 years at URI. The first in 2005 concerned a correction to the published calendar for the 2005-06 academic year and the second, during the summer of 2010 with regard to an interim Intellectual Property Policy.

 

The Executive Committee noted the following specific summer responsibilities and agreed to consider some later in the meeting and others later in the summer:

a. Appointment of committees;

 

b. Approval of CBUM Report on changes to the UNIVERSITY MANUAL;

 

c. Developing a theme as well as an agenda for the 2011-12 Faculty Senate and its Executive Committee;

 

d. Planning the Agenda for Faculty Senate Meeting #1, September 22, 2011.

 

6. The Executive Committee was brought up-to-date on the following matters remaining from 2010-11 academic year:

 

a. Intellectual Property Policy: Chairperson Eaton announced that Assistant Vice President Petell is working with the Intellectual Property Committee (IPC), as well as the Council for Research, to develop an IP policy that most members of the University community would find acceptable. Chairperson Eaton said that she and Vice President Alfonso had agreed to the Senate’s having a lager role in the composition of the IPC.

 

b. Advising: Senator Honhart reported that the Joint Ad Hoc Committee on Advising was continuing to work during the summer.

 

c. General Education: It was noted that a subcommittee of the UCGE Committee was working to develop a different General Education Program based on the goals and objectives being developed by the Committee.

 

d. Faculty Senate Bill #10-11—23: Chairperson Eaton said that she and Vice Chairperson Larsen and perhaps another member of the FSEC or Academic Standards and Calendar would continue to discuss with the Student Senate leadership their concerns about the drop policy during the 2011-12 academic year, working toward implementation for Fall 2012.

 

e. Other Matters: Chairperson Eaton reminded the FSEC that the following issues remained on the FSEC’s list:

 

1) Syllabi

2) New Program Review Process

3) Approval by the RIBGHE of continuing status for the Confucius Institute

4) The new Faculty Senate Website

5) Administrator Evaluation

6. Ms. Grubman reminded the Committee of their meeting schedule:

 

a. Summer 2011: July 26, 2011, August 25, 2011, and September 1, 2011

 

b. Fall 2011: Wednesdays from 3-5 p.m. in the President’s Conference Room in Green Hall. She distributed a schedule, which included dates and times for meetings with the President and Provost: September 14

Provost DeHayes, 4:00-5:00

September 21

President Dooley, 3:30-4:30

October 12

Provost DeHayes, 4:00-5:00

October 19

President Dooley, 3:30-4:30

November 9

Provost DeHayes, 4:00-5:00

November 16

President Dooley, 4:30-4:30

November 30

Provost DeHayes, 4:00-5:00

December 14

President Dooley, 3:30-4:30

 

c. Ms. Grubman asked the members of the FSEC to think about whether they wanted to schedule meetings with other members of the administration,

 

7. Unfinished Business

 

a. The Executive Committee began discussing possible committee appointments for the 2011-12 academic year beginning with committees to which colleges nominate members who will represent them.

 

b. The Executive Committee agreed to review the CBUM Report on changes to the UNIVERSITY MANUAL, which had been forwarded to them, and to vote by electronic mail.

 

8. New Business

 

Chairperson Eaton asked that members of the FSEC think about what additional issues they might want to discuss during the upcoming academic year.

 

The meeting was adjourned at 3:10 p.m.

 

Respectfully submitted,

Sheila Black Grubman