1. The meeting was held without a quorum present at 10:00 a.m. in the Dorothy M. Vocino Conference Room. Vice Chairperson Byrd, Senator Davis, and Senator Nassersharif were in attendance,
2. The Executive Committee discussed Faculty Senate Meeting #5, January 24, 2013. They agreed that if it were possible, an appropriate follow-up to Vice Provost Libutti's presentation would be to bring J-Term legislation to the Faculty Senate in February.
a. Ms. Grubman announced that members of the FSEC had been invited to attend the Provost's college budget presentations for FY' 14 on Wednesday, March 6 from 8:30 a.m. to 2:00 p.m. in the Thomson boardroom in Ballentine. Each dean will make a 15-minute presentation summarizing the Dean's strategic plan. She said that lunch would be provided and asked that FSEC members who planned to attend contact Ms. Williams.
Ms. Grubman agreed to ask if there would be an agenda in advance of the meeting.
b. Vice Chair Byrd announced that Chairperson Larsen would not be able to attend the February 28 meeting with President Dooley. It was agreed that the FSEC should meet without Chairperson Larsen because it was very difficult to find a time to meet with the President.
c. Ms. Grubman said that it would be a good idea to solicit nominees for the Outstanding Faculty Service Award by the end of February and asked the FSEC to review the criteria for the award, which were posted on Sakai.
d. With regard to Search Committees, Ms. Grubman reported that all of the FSEC's nominees to the two Vice President Search Committees had been forwarded to the President.
Vice Chairperson Byrd said that approximately 23 people had applied for the Faculty Senate Coordinator position. The Search Committee was in the process of reviewing applications and planned to hold an initial meeting on February 1.
4. The members of the FSEC discussed matters of continuing concern:
a. The FSEC reviewed a draft proposal for a standing Faculty Senate Committee on Advising and agreed that the committee could begin by considering the some of the Ad Hoc Committee's recommendations.
b. Senator Nassersharif and Ms. Grubman reported that they had received accomplishment statements from Dean Higgins and Vice Provost McCray and e-mail addresses for Deans Higgins', Kirby's and Vice Provost McCray's constituent groups and expected mailings to go out early the following week.
c. The Executive Committee discussed possible revisions to the charge and membership of the Council for Research and agreed to forward them to Professor Ordoñez for consideration by the Council.
5. The committee agreed to the following topics for their February 4 meeting with Provost DeHayes:
a. Outstanding issues raised by the Academic Standards and Calendar Committee with regard to J-Term. Specifically,
1) Plans for Student Housing
2) Determination of minimum enrollment for J-term courses and at what point students and instructors would know if a J-term course would run
3) Should the statement that the course must be "designed for students who will be able to regard their studies as a full-time activity" be clarified further?
4) Agreement on an approval process
5) Determination of drop date and refunds.
b. Possible reorganization of health programs.
The meeting ended at 11:40 a.m.
Sheila Black Grubman