1. The meeting was called to order at 10:02 a.m. on Wednesday, November 14, 2012 in the Dorothy Vocino Conference Room in the URI Library, Chairperson Larsen presiding. All members were present.
2. The Minutes of Executive Committee Meeting #13, October 31, 2012 and notes from Meeting #14 November 8, 2012 were reviewed. Following discussion, the Minutes from Meeting #13 were approved as revised; the notes from Meeting #14 were accepted pending review by President Dooley.
a. Chairperson Larsen reported that he and Vice Chairperson Byrd had met with President Dooley immediately before the Executive Committee on November 8. They said that the conversation centered on matters considered at the FSEC meeting: searches and administrator evaluation.
b. The FSEC reviewed the report of the Academic Standards and Calendar Committee on the J-Term. It was agreed to share the report with Provost DeHayes before bringing it to the Faculty Senate.
c. Chairperson Larsen reminded members of the FSEC that they had been invited to the Provost's meeting with academic department chairs on tenure and promotion at 8:30 a.m. on Friday November 16 at the University Club.
4. The Executive Committee reviewed the Agenda for Faculty Senate Meeting #3 in preparation for the meeting which was scheduled for the following day.
5. Chairperson Larsen said that he believed weather difficulties and disruptions would continue in the future. He noted three recent instances where problems had occurred: The widespread flooding in March 2010, the snowstorms earlier that year, and Sandy.
He said that he had appreciated the Provost's quick response to the Hurricane and the willingness of faculty to accommodate the need of stranded students, but thought that there should be academic response guidelines that might be referred to in case of disruption due to long-term impacts of weather events. He suggested that the Teaching Effectiveness and the Joint Committee on Online and Distance Learning might be able to develop guidelines for best practices in those situations.
It was agreed that some time sensitive policies might also require conversation with the Provost. The following issues were identified: refund policies, how long is too long for students to miss classes, whether the criteria for incompletes should be modified, or whether students might be allowed to repeat courses or parts of courses at a later date.
The meeting was adjourned at 12:00 noon.
Sheila Black Grubman