1. The meeting was called to order at 10:08 a.m. on Wednesday, September 5, 2012 in Library Conference Room A, Chairperson Larsen presiding. All members were present.
2. The Minutes of Executive Committee Meeting #4, August 23, 2012 were approved.
a. Chairperson Larsen reported that he had received several positive responses to his August 30 welcome letter.
b. Ms. Grubman reported that she had sent memos from Provost and Commissioner on the Survey on college readiness determinations and descriptors twice last week when it was determined that the links hadn't worked on the pdf version.
It was noted that the survey was important and as many people as possible should be urged to participate. It was agreed that re-sending the memo later in the month when everyone isn't quite as overwhelmed as they were last week might be useful. In addition, the FSEC suggested that Chairperson Larsen include a reminder about the survey as part of his announcements at the September 20 Faculty Senate Meeting
c. Chairperson Larsen reported briefly on the new Faculty Orientation, which was held the previous Tuesday. He noted that the tri-fold pamphlets on the Faculty Senate appeared to be well received.
Ms. Grubman said that the Faculty Senate Office would send a copy of Chairperson Larsen's letter and the pamphlet to each of the approximately 19 new tenure-track faculty members.
d. The Executive Committee discussed the memo from Provost DeHayes and Vice Presidents Alfonso and Weygand that had been sent out the previous week. They considered how they could follow-up with the Council for Research and the Faculty Senate with regard to the proposed new overhead policy.
Senator Rice noted that the responsibility for developing research policy is part of Article II of the Faculty Senate's Constitution. He also read the following from the section 4.55 of the Faculty Senate By-Laws with regard to the charge to the Council for Research:
4.55 The Council for Research shall
h) submit to the Faculty Senate recommendations for changes in research policy
Chairperson Larsen reported that the overhead policy appeared fairly early on the Council's Agenda. Several members of the FSEC agreed to attend that afternoon's Council for Research meeting and participate in the discussion what appropriate action might be taken by the Research Council and Faculty Senate before the RIBGHE's September 24 consideration of the changes proposed by the administration.
Ms. Grubman noted that the draft Agenda for the September 20 meeting of the Faculty Senate was on the FSEC's Sakai site. She said that the Annual Report of the Council for Research for 2011-12 was on the Agenda and that she hoped to have a brief report from the UCGE Committee
She said that if there was a recommendation from the Council for Research on overhead policy, it could come early on the Agenda as part of the Reports of the Executive Committee. This would be in addition to recommendations for the establishment of the new Joint Committee on Online and Distance Learning and the membership of various committees.
4. Professor Prochaska met with the FSEC from 11:30-12:00 noon. He expressed his concerns about the unknown nature of the details of the Overhead Policy proposal and was assured that the Executive Committee would work towards a transparent allocation process that would include the Council for Research and the Faculty Senate.
During the discussion, Professor Prochaska raised questions about the Research Foundation's role in receiving and allocating overhead funds to support Research and serving as an entity for hiring research personnel, research equipment and supplies.
Ms. Grubman stated that the Faculty Senate had approved the creation of a Research Corporation in 2003-04. She said the Senate had subsequently agreed that the legislation for the establishment of a Research Foundation was consistent with the Research Corporation legislation. In addition, she noted that the sections of the University Manual on the Research Foundation (3.50.10-21) were based on the state's legislation establishing the Foundation and agreed to share these materials with the members of the FSEC.
The meeting was adjourned at 12:15 p.m.
Sheila Black Grubman