(Class Code: 0110) (PTAA)
Position Description
TITLE: Accountant (Accounts Payable)
DIVISION: Administration
REPORTS TO: Manager, Accounting (Accounts Payable)
SUPERVISES: N/A
GRADE: 9
BASIC FUNCTION:
Responsible
for the University's purchasing card program, including administration, monitoring
and training. Responsible for periodic billing, collection and reconciliation
of payments on construction projects funded by various sources. As deemed
necessary, is responsible for undertaking special projects and reconciliations
to assist the Manager of Accounts Payable and/or Assistant Controller.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Implement, administer and monitor the University’s purchasing card system. Maintain P-Card user templates and reporting hierarchy. Maintain users on P-Card system.
Prepare and update policies and procedures on the use of the purchasing card. Train departments in the use of the purchasing cards. Assist departments in preparing applications for use of the purchasing card.
Audit the purchasing card vendor’s monthly invoices and backup documentation submitted by a department for proper documentation, authorization and allow-ability with University, State and Federal policies. Responsible for accounting and posting of all expenditures in the University’s financial system.
Responsible for continuously reviewing current card holders, credit limits, allowable purchases. Act as the help desk for all purchasing card activity.
Consistently monitor the purchase card vendor’s website for fraudulent charges, and work with purchase card vendor to report and clear questionable or fraudulent charges on a timely basis.
Responsible for the accounting and reconciliation
of major construction activities at the University. Invoice funding agencies periodically for
invoices paid through the University’s financial system and reconciliation to
the general ledger. Enter billing
information into the State of
Assist in the implementation of new modules, upgrades, enhancements or modifications to the University’s financial system which directly or indirectly affect accounts payable and all related interfaces.
Process or assist staff with complex purchase orders and vouchering invoices into the University’s financial systems.
OTHER DUTIES AND RESPONSIBILITIES:
As necessary, serve as backup for the Manager, Accounting (Accounts Payable).
Perform additional duties as required.
LICENSES, TOOLS AND EQUIPMENT:
Personal computers and printers; word processing, database management and spreadsheet software.
ENVIRONMENTAL CONDITIONS:
The incumbent is not substantially exposed to adverse environmental conditions.
QUALIFICATIONS:
Required: Bachelor's degree in accounting, finance,
mathematics or related field; minimum of 2 years of accounting experience
working in an accounting or accounts payable office, preferably in a higher
education or government environment; proven experience in accounting, reconciling
and tracking complex projects with multiple funding sources; computer knowledge
and experience, including competency in Windows, Excel and Word; ability to
communicate effectively verbally and in writing, and to prepare and deliver
oral presentations to various University groups; excellent interpersonal skills
and demonstrated ability to be a team player. Preferred: Experience with purchasing
card implementation and/or administration; experience with PeopleSoft, Oracle
or other ERP systems.
TO APPLY:
Submit
(no emails or faxes, please) a resume and cover letter
postmarked by 07-03-09 to:
Patricia E. Casey, Search Chair
Requisition # 12562
University of Rhode Island
PO Box G
Kingston, RI 02881
An Affirmative
Action/Equal
ALL
REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE
INDIVIDUALS WITH DISABILITIES. The