Class Code:....…. .0249

Position #:(NUNC).......

Developed by:...........

Reviewed by:....Bash;.JC

Approved by:............

Date:.....3/91;5/97;4/01

THE UNIVERSITY OF RHODE ISLAND

Position Description

TITLES: Assistant Executive Secretary UNOLS

DIVISION: Academic Affairs (Marine Programs)

REPORTS TO: Executive Secretary UNOLS

GRADE: 12

BASIC FUNCTION:

Assist the Executive Secretary in the operation of the UNOLS Office at Moss Landing Marine Laboratories, supporting the UNOLS Chair, elected officials, representatives of member institutions of the UNOLS organization, and the federal funding agencies supporting facilities for ocean science. Help set the direction and goals for the UNOLS Office and the UNOLS organization, primarily through support of the elected council and committees of UNOLS and through direct support of sea going scientists, ship operating institutions and federal funding agency program managers. Act in the place of the Executive Secretary when necessary by attending meetings or responding to requests for information when required. Will have primary responsibility for support of the Deep Submergence Science Committee (DESSC) and the Research Vessel Technical Enhancement Committee (RVTEC) and will share responsibility with the Executive Secretary for support of the Fleet Improvement Committee (FIC) and the UNOLS Council. Responsible for maintaining a database of ship utilization statistics from reports submitted by operators, used to provide analyses of ship use trends and to provide reports to the National Science Foundation (NSF) and other funding agencies as required. Serve as the editor of the UNOLS News. Serve as the PI for the subcontract between San Jose State University Foundation and the University of Rhode Island for support of the UNOLS Office, ensuring proper expenditure and accounting of funds provided under this subcontract. Assist in the preparation of proposals.

DUTIES AND RESPONSIBILITIES:

Assist in the organization and support of UNOLS meetings by arranging meeting locations, develop agenda, notify members, provide travel funding to principles, assist in conducting the meetings and provide the membership with minutes and reports of these meetings.

Assist in the coordination of national oceanographic facilities.

Provide support to the operations and management of national oceanographic facilities.

Assist in the development of UNOLS positions and policies.

Provide, upon request, information to UNOLS institutions and the funding agencies.

Facilitate communications throughout the UNOLS organization.

Assist in contracting special services to the member institutions.

Provide support activities of the UNOLS Fleet Improvement Committee.

Provide support to the UNOLS Deep Submergence Science Committee.

Provide support to the UNOLS Research Vessel Technical Enhancement Committee.

Provide support for International Marine Technician Committee when hosted by U.S. institutions.

Archive ship operational utilization data and create reports and analyses of data when requested.

Prepare GPRA report for NSF.

Serve as editor of UNOLS News and assist with the preparation of journal articles.

Represent UNOLS at meetings in place of the Executive Secretary as necessary.

Serve as PI for subcontract from SJSUF/MLML for UNOLS office support.

OTHER DUTIES AND RESPONSIBILITIES:

Perform other duties as required.

QUALIFICATIONS:

Bachelor’s degree required, Master’s degree in Marine Affairs preferred. Also required: five years’ experience in marine-related research support; experience in the use of personal computers and database management; demonstrated ability to understand and synthesize information and to write reports on this information in a clear and concise form.

ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.