Class Code:............ 0678
Position
#:(NUNC)...8413
Developed
by:....… . . SG
Reviewed
by:...... . .JVW
Approved
by:.............LK
Date:. . . . . . . ……. 6/01
UNIVERSITY OF
Position Description
TITLE: Director,
Property and Support Services
DIVISION: Business and Finance
REPORTS TO: Assistant Vice President, Business Services
GRADE: 14
SUPERVISES: Support
Services Staff
BASIC FUNCTION:
Administer
inventory control for all equipment bought with University, State & Federal
funds; maintain a computerized space and equipment inventory system for all of
the University’s physical facilities; manage surplus property
acquisition/disposal and inter/intra-offices moves; supervise the Property Department,
Central Receiving, Printing Services, Postal Services, and Excess/Surplus
Property support staff and be responsible for all administrative and managerial
duties in those units.
ESSENTIAL DUTIES AND
RESPONSIBILITIES:
Responsible for management of a computerized
equipment and space inventory system (INSITE) for all four campuses of the
University for compliance with federal (A110 and A21), state and university
regulations.
Overall
supervision, direction and training of Property office staff for inventory and
space management.
Responsible for management of a Central
Receiving facility, including the shipping and receiving of materials,
equipment and supplies to all campuses of the University and other state
agencies.
Overall
supervision, direction and training of Central Receiving staff for shipping,
receiving & special events.
Responsible
for distribution of
Overall
administration of Central Receiving functions for the University, including
receipt, lading, and storage of all goods ordered through the University.
Responsible
for overall supervision of the University’s Excess/Surplus Property Program and
staff, including screening, acquisition and disposal of excess and surplus
property, as well as federal grants and contracts property management.
Administers the University’s system for inter-
and intra-office moves, using either available staff or outside contractors.
Responsible
for management of the Postal Services facility involved in the handling and
delivery of mail, records and supplies to all campuses of the University and to
other state agencies in accordance with
Overall
supervision, direction and training of Postal Service staff in the performance
of the handling and delivering of mail.
Overall supervision, direction and training of
Printing Services personnel.
Develop,
prepare and administer the Central Receiving, Property, Postal Services,
Printing Services and Excess/Surplus Property annual budgets.
OTHER DUTIES AND
RESPONSIBILITIES:
Represent
the Assistant Vice President for Business Services as necessary.
Perform
other duties as required.
LICENSES, TOOLS AND
EQUIPMENT:
Personal
computers and printers; word processing, database management and spreadsheet
software.
ENVIRONMENTAL
CONDITIONS:
This
incumbent will not be exposed to adverse environmental conditions.
QUALIFICATIONS:
Bachelor’s
degree in business or related field required.
Also required are the following: at least three to five years experience
working in a business environment dealing with the functions of property
management, the receiving of goods, materials and supplies, central mail,
printing services and the asset management of equipment; a familiarity with the
principles, practices and techniques of business management and accounting; the
proven ability to organize, coordinate and supervise a staff of professionals
in the tasks of asset management, postal services, printing services, central
receiving, and excess/surplus property management; the ability to interpret the
institution’s policies, plans and objectives, rules and regulations to
subordinates and others; experience in computerized inventory and/or asset
management systems.
ALL REQUIREMENTS ARE
SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH
DISABILITIES.