TITLE: Assistant Manager, Accounting
DIVISION: Business and Finance
REPORTS TO: Manager, Accounting
SUPERVISES: Fiscal and clerical staff
Supervise the daily operations and functions of an accounting office including, but not limited to, vendor payments and
encumbrances processed at the University and/or the State Controller's Office.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Supervise the overall flow of financial documents through the University's accounting system to insure accuracy, timeliness and adherence to established University and State policies and procedures.
Supervise the Accounts Payable Office, maintain the vendor file, review vendor statements and facilitate positive vendor
Supervise the preauditing of encumbrance and disbursement documents for processing through the University's accounts
Supervise the processing of internal purchase order payments, accounts payable disbursements and payments processed via the
State Controller's Office.
Communicate with the University and State Purchasing Offices, along with the State Controller's Office to facilitate the
processing of purchase orders.
Communicate with the University community, outside agencies, vendors and others regarding the processing of financial
Review and reconcile accounts established to monitor accounts payable cash advances.
OTHER DUTIES AND RESPONSIBILITIES:
Provide assistance to all internal and external auditors regarding the reviews of prior activity.
LICENSES, TOOLS AND EQUIPMENT:
Personal computers, printers and word processing, database management and spreadsheet software.
This position is not substantially exposed to adverse environmental conditions.
High school diploma required with supplementary courses in accounting and/or business administration preferred; associate's
or bachelor's degree in accounting, business administration or equally related field preferred. Three years of financial
experience required, preferably in a public educational office setting. Supervisory experience required. The following are also required: demonstrated initiative and ability to effectively and comfortably supervise a staff in a high intensity
environment; demonstrated proficiency in computing, including word processing and spreadsheet software; excellent interpersonal and analytical skills; the ability to communicate effectively orally and in writing; ability to organize and coordinate complex management tasks.
ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.