Position#:.(PSA)..… . .
Date:………………………. . . 5/04
TITLE: Manager, Engineering/Business
DIVISION: Academic Affairs
REPORTS TO: Dean,
SUPERVISES: Support staff
Responsible for all business functions of the College. Plan and direct fiscal programs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
After consultation with the Dean, department chairs and principal investigators, prepare the College’s budgets for the Dean’s consideration and approval.
Prepare reports for the Dean and department chairs of all accounts, both income and expense.
Secure financial data from all sources related to expenditures and income. Reconcile budgets of the College with University
accounts and records.
Maintain prospective and retrospective records of all service contracts, inventories and routine purchases. Prepare contracts for various services, e.g, equipment leases and service agreements.
Assist Dean and PI's in long-range budget planning, projections, forecasting, and quarterly redistributions.
Supervise preparation of and prepare personnel forms, the payroll operation, including time approval for internal payroll, appointment of graduate students and student help, tracking personnel forms and the relaying of information regarding University policies to the College’s staff.
Maintain confidential personnel information on all employees to determine fiscal commitments.
Confer with department chairs and principal investigators relative to personnel needs and problems of individual employees, with an eye to the budgetary process.
Assist in the preparation of budgets for grant requests and for securing outside funding resources.
Maintain all financial records, personnel records, etc., for grants and sub-contracts.
Maintain various fiscal/administrative databases for the College.
Oversee the reconciliation of College budgets and accounts with the University's financial records, and compare allocation and overhead funds and expenditures against approved budgets on a monthly basis.
Report the analysis of fiscal year and projection results to the Dean, department chairs and others responsible for College accounts.
Provide support to Academic Affairs in ensuring compliance by College and departmental staff with prescribed federal, state, and institutional policies and procedures, including adherence to general accepted accounting principles.
Report monthly or more frequently if necessary, to the Dean and others with budgetary responsibilities.
Assist in maintaining equipment and facilities either through contractual means or coordination with other University departments. Coordinate service with other departments.
Train, assist, and support department chairs, principal investigators, support staff and others in business functions.
Support principal investigators, faculty, administrators and other staff in generating and managing general revenue and external funding.
Supervise Assistant Business Manager, student workers, and other classified staff with budget, financial, personnel, and purchasing responsibilities.
Track budgets vs. expenditures and encumbrances for all College Accounts including general revenue funds, research grants and contracts, and Foundation accounts.
Represent the Dean in business-related activities within the University and with outside agencies as appropriate.
OTHER DUTIES AND RESPONSIBILITIES:
LICENSES, TOOLS AND EQUIPMENT:
Personal computers, printers, word processing, database management, and spreadsheet software. Training in PeopleSoft HR and PeopleSoft Financial modules will be required.
This position is not substantially exposed to adverse environmental conditions.
A Bachelor's degree in accounting, finance, or business
administration and at least 3 years of experience in a business management
function which provides evidence of substantial quantitative knowledge and
demonstrated skills in business management, budgeting and budget tracking
required. Experience in a university environment preferred. The following are required: demonstrated computer proficiency with word
processing, spreadsheets, databases, e-mail, and Web-based systems such as
PeopleSoft; excellent communication and interpersonal skills; ability to handle
details accurately and to plan, communicate and oversee work on a variety of
fiscal projects; ability to organize large amounts of data, undertake new
initiatives, and to work in an environment with complex policies and
procedures; the ability to organize, coordinate and supervise support
staff. Must be able to interpret institutional
policies, plans, objectives, rules and regulations and communicate the
interpretation to management, faculty, staff, subordinates, and others.
ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.