Section 2.1
Date: February 1989 (revised)
SURVIVOR BENEFITS
I. PURPOSE:
To advise the family of a deceased employee on what steps to take to obtain
survivor benefits associated
with
employment at the University.
II. RESPONSIBILITY:
The Assistant Vice President for Human Resource Administration will administer
the policy and advise the
family of a
deceased employee via the Employee Benefits Section of the Office of Human
Resource
Administration.
III. POLICY:
The University offers members of the surviving family special assistance during
what is often a difficult and
trying time
in initiating the process of obtaining survivor benefits.
IV. PROCEDURE:
A personalized letter is sent to each family of a deceased employee outlining
the specific survivor benefits
and the
procedures required to obtain them, as well as offering the assistance of the
Office of Human
Resource
Administration in processing the necessary forms. A sample of survivor
benefits and requisite
procedures
follows:
1. Employee's Retirement System
a. In Service:
In the event of an employee's death while in service from any cause other than
occupational, the
designated beneficiary of the employee's estate is entitled to receive a
lump-sum refund of the employee's
accumulated contributions (if the optional annuity protection plan was not
elected). In addition to the
refund, a death benefits equal to $800 a year, subject to a maximum of $16,000
and a minimum of $4,000
is payable to the beneficiary.
b. Accidental:
If the employee's death is a direct, result of the performance of duties or
occupation, a refund of total
contributions to the system will be made to the designated beneficiary. in
addition, the board may grant
an annuity of one-half of the deceased employee's salary, which was received
upon the date of death
to the spouse until the spouse's death or remarriage. If there is no
surviving spouse, the monthly benefit
is payable to minor children until they attain the age of 18. If there is no
surviving spouse, or children
under the age of 18, the monthly benefit is payable to a dependent father or
mother for life. The monthly
amount of this benefit is to offset any Worker's Compensation payment that may
be made to an eligible
survivor.
The Employees Retirement System Office requires notification and a copy of the
death certificate in order
to process
benefits.
2. TIAA/CREF Retirement Plan
The full current value of the deceased employee's TIAA/CREF accumulations,
including the University's
contributions, is payable to the beneficiary.
There are four options for payment of this death benefit (which has been
predetermined by the employee
or left to the discretion of the beneficiary).
a. Income for the lifetime of the beneficiary with payments ceasing at his or her death.
b. Income for the lifetime of the beneficiary with a minimum number of payments guaranteed.
c. Income for a fixed period of years.
d. The accumulation may be left on deposit for later payment under any of the above options.
The family of the deceased employee should contact TIAA/CREF at 730 Third
Avenue, New York, NY 10017
(1-800-842-2776) in order to process benefits. To arrange for more
detailed information concerning the
beneficiary
options, TIAA/CREF also requires the deceased employee's contract numbers.
The Office of
Human
Resource Administration has a record of these contract numbers.
3. Social Security:
Social Security should be notified as soon as possible.
A list of the state's social security offices is maintained in the Office of Human Resource Administration.
4. Health and Life Insurance:
The family of a deceased employee may maintain the employee's family health
insurance coverage for
36 months by paying for it at the special University group rate. At the
end of the 36 month period, the
family may convert to a direct payment plan. The family should contact the
State COBRA office located
at One Capitol Hill, Providence, RI 02908 (222-3279).
If the deceased employee carried the University's life insurance, the family
should contact the State
Employee Benefits Office at One Capitol Hill, Providence, RI 02908 (222-2770).
5. Paycheck Refunds:
The immediate family goes to the Treasury Office at 198 Dyer Street, Providence,
RI 02903 in order
to sign for and obtain paycheck refunds. A copy of the death certificate is
required.