Section 3.10
Date:    August, 1977

WORKING OUT OF CLASSIFICATION

I.            APPLICABLE TO:

                1.    All classified employees.

II.           RESPONSIBILITY:

                1.    Immediate supervisor for initiating the written request for approval.

                2.    Office of Human Resource Administration for approval of request in accordance with
                      Collective Bargaining Agreements and the State of Rhode Island Personnel Rules.

III.          BASIC POLICY:

                1.    The State Personnel Rules and contractual provisions of union contracts, provide for compensating
                       employees who are required to work in a higher class of position for a period of three (3), 
                       five (5) or eleven (11) consecutive days or more.

                2.    The "three, five or eleven-day" rule should be exercised only when absolutely essential to the
                       provision only when absolutely essential to the provision of adequate services. In such cases, the
                       requirement must be made in writing to the employee in order to:

                        a.    Identify the official directing such action.
                       b.    Provide the specific reasons for the necessity to have an employee work in a higher class
                              of position.
                       c.    Avoid any confusion as to whether an employee was or was not directed to work in a
                              higher class of position, and for what period of time.

                3.    The application of the "three, five or eleven-day" provision is not intended to cover vacation absences.
                       The assignment of an employee who is on annual leave (vacation) should be covered by someone in
                       a position of greater responsibility in the organizational structure.

IV.            COMPLIANCE:

                1.    The Payroll Office will authorize payment for work in a higher class of position only when prior
                       approval has been received from the Office of Human Resource Administration.

V.            PROCEDURE:

                1.    Supervisors who feel that it is necessary to require an employee to function in a higher class of position
                       will provide the Office of Human Resources Administration with written justification prior to
                       notification of the employee and prior to the start of the proposed temporary appointment.  The 
                       Office of Human Resource Administration will notify the supervisor of approval or disapproval
                       within three (3) working days. Upon approval from Human Resource Administration, department
                       initiates a CS-356 (Working out of Classification Form).

Procedure

Three, Five, Eleven Day Rule

            Summary of Authority and Administrative Regulations:

                    Personnel Rule: 4.0217 When an employee is required to work in a higher class of position for
                    a period of eleven (11) consecutive days or more, or for any number of days that may be stipulated
                    in a particular union contract, such employee shall receive the lowest salary rate of that higher class 
                    which will provide a pay increase of at least one step over his/her present base rate retroactive to
                    the first day of such assignment.

                    Union Contracts: 5.7 When an employee is required in writing by the Appointing Authority or 
                    designee to work in a higher class of position for a period of more than three (3) consecutive
                    working days, such employees shall receive the lowest salary rate of the higher class, which will
                    provide a pay increase of at least one step over his/her present rate retroactive to the first day
                    of such assignment. Written authorization or direction to an employee to work in a higher 
                    class of position shall be given to the employee within 24 hours of said direction and an employee
                    may refuse such assignment if he/she does not receive such written notice or authorization.

Communications and Memorandums: 3, 5, or 11 Day Rule cannot be utilized if:

                1.        Position is frozen

                2.        Employee is on vacation

                3.        By assigning duties to employee a new position is created--position is created by CS-205 only