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Evaluation and Maintenance of CML Materials

Periodic evaluation of the CML is necessary in order to anticipate and respond to changes in university curriculum, educational trends, cooperative collection development agreements, long-range planning, budget, and to identify the collection’s development and management needs.

Assessment
A collection assessment will be conducted every 5 years in order to examine the collection’s strengths, weaknesses, levels of collection, physical condition, age, and use. The information is used to inform and adjust the current collection policies, mission, and long term goals of the CML.

  1. Weeding: Materials deemed inappropriate for the CML will be removed from the collection at the discretion of the Curriculum Materials Librarian, after consultation with the Collection Development Officer, based on the following criteria:
    1. Record of use/circulation:
      • Materials that have not circulated in 5 years
    2. Accuracy and currency of content:
      • Materials that contain outdated, factually inaccurate content
      • Materials that contain outdated illustrations that perpetuate sexist or cultural stereotypes
      • Materials that no longer appear in standard listings
    3. Physical condition or appearance:
      • Materials that are worn and display dirty, brittle, yellow, or missing pages, battered covers, or shoddy binding
  2. Replacement: Materials that are discarded, lost, damaged, or outdated will be repaired or replaced at the discretion of the Curriculum Materials Librarian. Damaged or outdated materials that are used heavily may be replaced by newer editions of the same title or more current titles with similar content.
  3. Gifts: The CML will accept or reject donated materials in accordance with the criteria established in the University Libraries Gift Policy.

Adapted after ALA EBSS “A Guide to Writing CMC Collection Development Policies,” 2007.

Back to CML Policies

Contact information
For assistance please call the Curriculum Materials Library Reference Desk at (401) 874-4004. The Head of Curriculum Materials Library is Mona Anne Niedbala. She can be reached by e-mail at mflorea@mail.uri.edu or by telephone at (401) 874-9433.

 

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