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Last updated: 11/01/04

Collection Management
Potential Liaison Activities for University of RI Libraries’ Subject Selectors

The following checklist is meant to identify potential activities for individual liaisons to consider when preparing a course of action for their assigned programs. The list is not intended to be exhaustive or prescriptive; rather it is meant to outline a variety of actions one might consider when preparing a liaison action plan for a particular academic year. Recognizing that no one plan will serve for all – that each assignment, and each liaison’s skills, time, and energy call for a different strategy during any particular year – the checklist is presented as a source of possible actions not as a specific or definitive program.


  • Have name added to departmental mail and e-mail distribution lists.
  • Create or update electronic distribution list of liaison clientele.
  • Update subject web page or other "resources by subject page".
  • Have resources by subject page linked from department, program or alternate (Pell;CCE) campus web site.
  • Produce information guides on new services, collections, and research tools.
  • Prepare or update subject research guides and electronic guides.
  • Have subject research guides and electronic guides scanned and linked to the subject web page.
  • Schedule regular on site visits, e.g. office or computer lab hours.
  • Prepare and distribute library information news updates (electronic or paper) targeted to the liaison department.

Information Sharing

  • Send information packets to new faculty including adjuncts.
  • Schedule individual orientation meetings with new faculty and adjuncts.
  • Schedule library orientation session for new graduate students.
  • Review and, if appropriate, revise undergraduate (First Year) orientation or instruction programs.
  • Schedule demonstrations of relevant electronic products.
  • Introduce or update new and continuing faculty and students to the ILL/Document Delivery and especially HELIN services.
  • Prepare library exhibit(s) relating to liaison area.
  • Establish or update new books distribution list.
  • Establish new materials list for other formats such as videos or CDs.

Information Gathering

  • Meet with Department Head, Dean, or Campus Director to learn about the current plans for the department, program, or campus; seek feedback on the library liaison program and your action plan (if you have one) being established for the year.
  • Continue meeting regularly with departmental liaison to learn about current plans for the department; seek feedback on the library liaison program and the action plan being established for the year.
  • Attend departmental meetings or other faculty inclusive gatherings.
  • Attend departmental or campus seminars/events/workshops.
  • Attend departmental or campus retreat.
  • Survey and document faculty research interests.
  • Serve on a departmental, program, or campus committee.
  • Assist with department, program, or campus self-study / re-accreditation / grant.
  • Learn about the curriculum.

Collection Development

  • Perform reference collection review and weed.
  • Perform a scan of electronic resources in the subject or program. area and prepare a recommendation for the collection management officer.
  • Create or update collection development profile.
  • Suggest updates to collection development policy and when appropriate communicate to appropriate individuals.
  • Monitor use of serial titles: add and drop titles according to cost and need.
  • Review serial titles for potential shift from paper to electronic format if we have not already done so.

Program Development

  • Monitor the profession with regard to potential liaison activities for this area.
  • Investigate whether a collaboration or a partnership with another library staff member would enhance a Liaison program.
  • Audit or attend a class in the liaison subject area.
  • Write and submit an article for publication that is related to one’s liaison work or liaison subject area. (This helps in understanding what area is all about.)
  • Participate in a conference or workshop related to one’s subject area.
  • Assist with planning of conference related to ones subject area.
  • Anything else you can think of that will enhance your understanding of your area(s) of responsibility.



Vocino, November 2004

University of Rhode Island Libraries

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