Title

Table of Contents

Historical Note

Scope and Content Note

Note on Corporate Names and Acronym List

EXECUTIVE DEPARTMENT

HUMAN RESOURCES DEPARTMENT

INTERNATIONAL RELATIONS DEPARTMENT

PROGRAM/FIELD OPERATIONS DEPARTMENT

REGIONALIZATION

FINANCE AND ADMINISTRATION DEPARTMENT

AUDIT DEPARTMENT

TECHNICAL SERVICES DEPARTMENT

Microfilm Box List

Volume II: Records of Foster Parents Plan International, 1937-1982

Return to Special Collections

Special Collections

RECORDS OF
FOSTER PARENTS PLAN INTERNATIONAL, INC.
1939-1994
VOLUME I

MSG #117

SERIES XLVIII	MICROFILM BOX LIST	DATES
17' (17 Boxes)		1952, 1967, [1973-1991]

The reels of microfilm are clearly labeled and their arrangement follows the sub-group arrangement of the paper records.

Sub-group I, the Executive Department, contains 20 reels of film of "circular letters" (1967-1992) emanating from International Headquarters and 1 reel of minutes of meetings (1980-1986) of the International Board of Directors.

Sub-group II, Human Resources Department, contains 2 reels of the files of former international and International Headquarters employees (1952-1986) and 1 reel of minutes of meetings and the bylaws of the Employee Council.

Sub-group III, International Relations Department, contains 366 reels of Enrollment Unit Files (1976-1992). Included are such records as dispatch sheets, discontinued lists, assignment and reassignment lists, cancellation lists, name changes and childbooks.

Sub-group IV, Program/Field Operations Department, contains 54 reels of program administrative files (1973-1990). Included are such records as annual field office program reports, field office program budgets, mid-year progress reports, sector program outlines, field visit reports, correspondence, and memos. There are duplicate copies of 53 of the 54 reels.

Sub-group V, Regionalization, includes 7 reels of microfilm containing start-up documentation and implementation files for the Regional Office of South Asia and the South American Regional Office (1987-1992).  (Note: The 7 reels are housed in Box 1)

Sub-group VI, Finance and Administration Department, includes 2 reels of payroll registers (1976-1981), 26 reels of bi-weekly and monthly payroll files (1976-1991), and 166 reels of general departmental files (1975-1991). The latter includes field office inventories, year end reports, field office monthly financial statements, general ledgers, budgets, travel summaries, master file changes, a study of the financial ramifications of moving the International Headquarters to Rhode Island, and memos from the director of finance to the field. There are two copies of each of the 166 reels.

BOX	CONTENTS	DATES
I: Executive Department
1	22 reels of National Office Circular Letters (NOCL) ,Field Office Circular Letters (FOCL), and National Office Field Office Circular Letters (NOFOCL) (number 17 is missing)	1967-92
	1 reel of minutes of meetings of the International Board of Directors	1980-86
II: Human Resources Department
	1 reel of minutes of meetings of the Employee Council and by-laws of the Employee Council  (this reel is missing)	1982-87
	2 reels of files of former international and International Headquarters employees	1952-86
III: International Relations Department
2	69 reels of files of the Enrollment Unit including dispatch sheets, cancellations, transfers, discontinue lists	1976-84
3	66 reels of files of the Enrollment Unit including assignment and reassignment lists, discontinue lists, cancellations, pool sheets, and the World Childbook	1976, 1985-87
4	65 reels of files of the Enrollment Unit including dispatch sheets, pool sheets, assignment lists, discontinue lists, cancellations, covering lists, name changes	1987-89
5	52 reels of files of the Enrollment Unit including pool sheets, assignment and reassignment lists, discontinue lists, cancellations, childbooks, name changes	1989-90
6	57 reels of files of the Enrollment Unit including assignment and reassignment lists, discontinue lists, cancellations, childbooks, dispatch sheets, pool sheets, name changes	1990-91
7	65 reels of files of the Enrollment Unit including assignment and reassignment lists, discontinue lists, childbooks, dispatch sheets, pool sheets, name changes	1991-92
IV: Program/Field Operations Department
8	54 reels of Program Department Files including correspondence, annual field office program reports, field office budgets, mid-year progress reports, sector program outlines, field visit reports	1973-90
9	24 reels duplicate the contents of reels 1-24 in box 4
V: Regionalization
1	6 reels of start up documentation and implementation files for Regional Office of South Asia and the South American Regional Office	1987-92
10	29 reels duplicate the contents of reels 25-54 in box 4 with the exception that duplicate reel 47 is missing	1987-89
VI: Finance and Administration
11	2 reels of payroll registers	1976-81
	26 reels of bi-weekly and monthly payroll files	1976-91
12	69 reels (1-69) of Finance and Administration files including relocation to Rhode Island, year end reports, field office inventories, general ledgers, monthly financial statements, Price-Waterhouse statements	1975-85
13	70 reels (70-139) of Finance and Administration files including budgets, travel summaries, audit reports, field office inventories, controller's memos, Board meeting books, field office books	1977-89
14	27 reels (140-166) of Finance and Administration files including year end variance reports, year end packages, monthly financial statements, edit lists, master file changes	1985-91
15	69 reels duplicating contents of box 12	1975-85
16	70 reels duplicating contents of box 13	1977-89
17	27 reels duplicating contents of box 14	1985-91