Note on Corporate Names and Acronym List
INTERNATIONAL RELATIONS DEPARTMENT
PROGRAM/FIELD OPERATIONS DEPARTMENT
FINANCE AND ADMINISTRATION DEPARTMENT
Volume II: Records of Foster Parents Plan International, 1937-1982
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| Special Collections |
RECORDS OF
FOSTER PARENTS PLAN INTERNATIONAL, INC.
1939-1994
VOLUME I
MSG #117
SCOPE AND CONTENT NOTE
The records of PLAN International (Foster Parents Plan International, Inc.) were removed from the organization's then International Headquarters in East Greenwich, Rhode Island and deposited in the Special Collections Department of the University of Rhode Island Library in 1994. The bulk of the records span the years 1980 to 1992 and document the activities of the organization throughout the world. Records of PLAN International, the bulk of which date from 1937 to 1978, were deposited in the Special Collections Department in 1986 and are described in a separate finding aid appended as Volume II of this document. These earlier records were originally organized by PLAN employee Henry Molumphy preparatory to his writing a history of the organization entitled For Common Decency: The History of Foster Parents Plan, 1937-1983. (See Series XX, PLAN History Research Files, for records used by Molumphy in writing his history of PLAN). The earlier records were reorganized to make them more accessible to researchers.
The records in this record group consist of documents generated by or sent to PLAN's International Headquarters by field offices, national organizations, consultants, and firms with which PLAN did business. The records are in a variety of formats including paper, photographic prints and negatives, microfilm, and electronic (both 3.5 inch and 5.25 inch floppy disks) . Most of the records are in good to excellent condition, though some of the early enrollment case files are in only fair condition. In addition, there are 863 reels of microfilm, many of which duplicate the paper records in the collection, organized as Series XLVIII. The organization of the microfilm is described along with other non-paper items in Non-Paper Formats. The condition of most of the 855 floppy disks is unknown since the software necessary to read them is either unknown or unavailable in the Special Collections Department.
The scope of the records is comprehensive in that the records represent and document a broad range of the activities of PLAN, from fund raising to budgeting to administration to programs and the evaluation of the effectiveness of the programs. PLAN is a worldwide organization operating programs in thirty underdeveloped nations and soliciting donations from foster parents and corporations in eight industrialized nations. The records reflect the global nature of these activities. They also reflect the evolution and development of PLAN from a relatively small child welfare agency to a multi-million dollar community development agency whose central focus remains the welfare of the child.
The records of PLAN International have been organized into nine sub-groups and 48 series. The sub-groups reflect the organizational structure of PLAN and correspond to its departments.
PLAN has made their records for historical research. Certain restrictions may apply on the use of some of the records, specifically the Human Resources Department Series and other records which may contain personal or sensitive information. These records may be made available at the discretion of the Archivist in consultation with PLAN.
EXECUTIVE DEPARTMENT
Series I, International
Executive Director Correspondence
Series II, International Board of Directors
Series III, Senior Management Group Correspondence
Series IV, Policy Manuals
Series V, Publications
HUMAN RESOURCES DEPARTMENT
Series VI, Human
Resource
Administrative Files
Series VII, Terminations and Transfers
Series VIII, Employee Council
Series IX, Assistant Director Training Program
Series X, Sandra Benjamin Case
INTERNATIONAL RELATIONS DEPARTMENT
Series XI, Designated
Contributions
Series XII, Grant Funding Unit
Series XIII, Enrollment Unit
Series XIV, Monthly Enrollment Reports
Series XV, National Director Memos
Series XVI, Informal Reports
Series XVII, Field Office Photographs
Series XVIII, International Communications Coordination
Unit
Series XIX, Income Generating Projects
Series XX, Plan History Research Files
PROGRAM/FIELD OPERATIONS DEPARTMENT
Series XXI, Program
Administrative Files
Series XXII, Field Office Program Budgets
Series XXIII, Field Office Country Contracts/Agreements
Series XXIV, Field Program Outline Reports
Series XXV, Field Office Program Reports
Series XXVI, Country Reports/Studies
Series XXVII, Program Coordinator/Area Manager Briefings
Series XXVIII, Child Survival Program
Series XXIX, Health Management Grant Program
Series XXX, Micro-Enterprise Development Program
Series XXXI, Technical Leadership Program
Series XXXII, Impact Evaluation System
Series XXXIII, Field Office Evaluation System
Series XXXIV, Field Office Target Impact Evaluation System
Series XXXV, Institutional Learning System
REGIONALIZATION
In the late 1980's PLAN began to decentralize the administration of field operations,
moving the management of program activities from International Headquarters to six
regional offices located in or closer to program countries. Each regional office is
managed by a regional director who has responsibility for the overall administration of
programs in the field offices of the region. The six series listed below contain
records relating to the establishment of the respective regional office and to the
interaction between the regional office and the staff of International Headquarters.
Series XXXVI, Region of
Eastern and Southern Africa (RESA)
Series XXXVII, Region of the Caribbean and Central America
(ROCCA)
Series XXXVIII, Region of South Asia (ROSA)
Series XXXIX, South American Regional Office (SARO)
Series XL, Southeast Asia Regional Office (SEARO)
Series XLI, West African Regional Office (WARO)
FINANCE AND ADMINISTRATION DEPARTMENT
Series XLII, Finance
Administrative Files
Series XLIII, Ledgers
Series XLIV, Year End Financial Reports
AUDIT DEPARTMENT
Series XLV, Audit
Administrative Files
Series XLVI, Audit Reports
TECHNICAL SERVICES DEPARTMENT
Series XLVII, Technical Services Administrative Files
MICROFILM
Series XLVIII, Microfilm Box List