US-RUn-msg84 Guide to the Records of Hospice of Washington County, Rhode Island 1979-1989 Finding aid prepared by Kevin J. Logan. University of Rhode Island Library 2009 June 22

University Library, Special Collections and Archives 15 Lippitt Road Kingston, RI 02881-2011Tel: 401-874-4632E-mail: archives@etal.uri.eduWebsite: http://www.uri.edu/library/special_collections/

Finding aid encoded by Hailie D. Posey 2009 June 22 English Finding aid based on Describing Archives: A Content Standard (DACS) English Special Collections and University Archives

15 Lippitt Road Kingston, RI 02881-2011 Tel: 401-874-4632 email: archives@etal.uri.edu

Hospice of Washington County, Inc Records of Hospice of Washington County, Rhode Island, 1979-1989 1979-1989 22 linear feet, 44 box(es) This collection contains the records of Hospice of Washington County from its first ten years in operation. The collection documents the administrative, fiscal and to a small degree, patient care activities of the organization from its inception to its merger. Mss. Gr. 84 Historical note

The records described in this register are those of Hospice of Washington County, Inc. Hospice of Washington County was organized in 1981 when 15 to 20 people met at the request of the Reverend John Hall of St. Augustine's Episcopal Church in Kingston, Rhode Island. In cooperation with the Visiting Nurse Services of Washington County, this group established Hospice of Washington County to provide home care and emotional support to the terminally ill and their families in the communities of North Kingstown, South Kingstown, Narragansett, Charlestown, Jamestown, Exeter, Hopkinton, Westerly, and Richmond, Rhode Island. After several months of recruiting and training medical professionals and volunteers, Hospice of Washington County accepted its first patient in April 1982. Over the next eight years, the organization treated hundreds of patients in Southern Rhode Island.

In November of 1989, Hospice of Washington County merged with Island Hospice of Newport and Hospice Care of Rhode Island. The new organization retained the name of Hospice Care of Rhode Island, and an affiliate, Hospice of Washington County Associates, was established to provide continuing care to the terminally ill of Southern Rhode Island.

Open for research.

Terms governing use and reproduction: Photocopying and scanning of materials is a fee based service available in the repository and is allowed at the discretion of the Archivist when in compliance to the Unit's policy on copyright and publication.

Preferred Citation

Records of Hospice of Washington County, Rhode Island, 1979-1989, Mss. Gr. 84, University of Rhode Island Library.

Scope and Content Note

The records of the Hospice of Washington County, Inc. were transferred to the Special Collections Department of the University of Rhode Island Library in the summer of 1990. The materials were in generally good condition, but in no particular order when received.

The records document the administrative, fiscal, and to a small degree, the patient care activities of the organization from its inception in early 1981 through its merger with Island Hospice of Newport and Hospice Care of Rhode Island in November 1989. Some grant applications and financial records from 1987 appear to be missing. A number of empty folders with labels, and containing what appeared to be microfilm "targets" that are used when filming records were discovered in the course of processing the collection. The material which was apparently housed in these folders at one time was not located elsewhere in the records. Nor does this material appear on the microfilm reels in the collection. A list of the empty folders is located at the end of the register.

The records were organized into the following nine series:

Series I, Subject Files, 1980-1989, contains the general administrative records of Hospice of Washington County. Included are correspondence, memos, minutes of meetings, bank records, financial statements, fund raising letters, brochures, newsletters, grant proposals, reports, mailing lists, and state and federal tax returns.

Series II, Personnel/Payroll Records, 1982-1989, contains materials relating to the staff of Hospice of Washington County. Included are applications, job descriptions, daily activity sheets, payroll registers, time cards, payroll account records, and reports.

Series III, Charitable and Corporate Foundations, 1979-1989, consists of materials relating to attempts by Hospice of Washington County to obtain grant funds from corporate and charitable foundations. Included are correspondence, grant applications, copies of cancelled checks, financial reports, and brochures.

Series IV, Town Allocations, 1982-1988, consists of records relating to the appropriation of funds by the towns of Washington County to support the work of Hospice of Washington County in their communities. Included are correspondence, requisition forms, financial reports, and copies of cancelled checks.

Series V, Ledgers, 1982-1989, consists of bound ledgers and loose ledger pages documenting the financial activity of the organization. Included are cash receipts and disbursement ledgers and general ledgers, which record all of the organization's financial transactions.

Series VI, Bank Deposits, 1984-89, consists of copies of bank deposit slips, copies of checks, correspondence, and copies of bank statements which document the organization's banking transactions.

Series VII, Donations and Pledges, 1982-1989, documents monetary donations to Hospice of Washington County, as well as pledges made during the organization's many fund drives and fundraising events. Among those fundraising events was the production of Shadow Box, a play set in a California hospice. Included are copies of checks, receipts, pledge cards, and correspondence.

Series VIII, Bills and Receipts, 1982-1989, consists of materials relating to the expenses incurred by the organization during the course of its operation. Included are correspondence, requisitions, bills, invoices, receipts, and copies of checks.

Series IX, Microfilm, 1982-1986 contains 24 reels of 16 mm. microfilm of the records of Hospice of Washington County. There are sixteen original reels and use copies for eight of the reels. The containers list the contents of each reel.

Arrangement

The records are arranged into the following nine series: 1. Subject Files 2. Personnel/Payroll Records 3. Charitable and Corporate Foundations 4. Town Allocations 5. Ledgers 6. Bank Deposits 7. Donations and Pledges 8. Bills and Receipts 9. Microfilm

Acquisitions Information

The records of the Hospice of Washington County, Inc. were transferred to the Special Collections Department of the University of Rhode Island Library in the summer of 1990.

No further materials are expected for this collection.

Names Hospice of Washington County, Inc Subjects Hospice of Washington County, Inc. -- Records and correspondence Hospice of Washington County, Inc. -- Finance Hospice of Washington County, Inc. -- Administration Hospice care -- Rhode Island -- Washington County Terminal care -- Rhode Island -- Washington County Terminally ill -- Home care RIAMCO Browsing Terms Health and Medicine Additional information

The following is a list of labeled folders found within the collection that contained no documents.

TITLE

Audit, 1986

Fundraising, 1987

Fundraising: Income Expenses, 1987

National Hospice Organization: Dues, 1987

CORPORATE AND CHARITABLE FOUNDATIONS

Ashaway Line and Twine, 1987

Episcopal Charities, 1987

Greene Plastics Corp., 1987

General Dynamics/Electric Boat, 1987

June Rockwell Levy Foundation, 1987

Marcello Family Foundation: Alfred Marcello Trust, 1987

The Moore Company, 1987

Ocean State Charities Trust, 1987

Old Stone Bank: Miss Kay Low, Grant, 1987

Potter Fund, 1987

Prince Charitable Trusts, 1987

Inez Sprague Fund Grant, 1987

Textron Charitable Trust, 1987

Wilson Publishing Co.: Grant, 1987

Winoker Donation, 1987

Inventory Series 1 1-10 1-164 Subject Files1979-1989

The Subject Files consist of the general administrative records of Hospice of Washington County from its inception in 1981 through its merger with Island Hospice of Newport and Hospice Care of Rhode Island in November, 1989. Included are correspondence, memos, minutes of meetings, bank records, grant proposals, brochures, newsletters, reports, mailing lists, financial statements, and state and federal tax returns.

Topics represented in the series include fundraising, patients' rights, agency policies and procedures, the financial status of the agency, rules and regulations governing the operation of hospice care facilities, insurance, Medicare certification, and the merger of Hospice of Washington County with Island Hospice of Newport and Hospice Care of Rhode Island.

Included in the records are the minutes of the annual meetings and the meetings of the Board of Directors. The minutes of the meetings document the origins and development of Hospice of Washington County, as well as the reasons behind its decision to merge with Island Hospice of Newport and Hospice Care of Rhode Island. Also included are the agency's monthly and quarterly financial statements and the auditor's annual reports on its financial condition.

The materials in the series are arranged alphabetically by subject or type of record and chronologically within folders.

1 1 undated Accounting Procedures 1 2 1983-1987 Accounts, Charts of 1 3 undated Affirmative Action Program 1 4 undated American Federation of Home Health Agencies 1 5 1983-1984 Annual Meeting: Agenda and Minutes 1 6 1985-1989 Annual Meeting: Agenda and Minutes 1 7 1982 Articles of Association 1 8 1984-1987 Audit and Utilization Review: Assessment of 1 9 1984-1988 Auditors: Correspondence 1 10 1983-1985 Auditors: Reports of 1 11 1986-1988 Auditors: Reports of 1 12 1983-1988 Auditors: Workpapers 1 13 1985-1986 Banks: Bank of New England: Cancelled Checks 2 14 1987 Banks: Cancelled Checks 2 15 1989 Banks: Cancelled Checks 2 16 1988 Banks: Cancelled Checks 2 17 1985-1987 Banks: Statements of Accounts 2 18 1988-1989 Banks: Statements of Accounts 2 19 1986-1988, undated Banks: Miscellaneous 2 20 1983-1984 Banks: Davisville Credit Union: Accounts and Transfers 2 21 1983-1984 Banks: Old Colony/Newport National Bank: Accounts and Transfers 2 22 1983-1984 Banks: Old Colony/Newport National Bank: Cancelled Checks 2 23 1983-1986 Banks: Old Colony/Newport National Bank: Cancelled Checks 2 24 1982-1986 Banks: Old Colony/Newport National Bank: Miscellaneous 2 25 1982 Banks: Old Colony/Newport National Bank: Cancelled Checks 2 26 1984 Oct-1984 Dec Banks: Rhode Island Hospital Trust: Cancelled Checks 3 27 1982, 1984 Banks: Rhode Island Hospital Trust: Statements of Account 3 28 1984 Biennial Report 3 29 1982-1983, 1987 Billing Adjustments 3 30 1983 Blue Cross/Blue Shield 3 31 1981-1983 Board of Directors: Agenda and Minutes 3 32 1984 Jan-1984 May Board of Directors: Agenda and Minutes 3 33 1984 Jun 20 Board of Directors: Agenda and Minutes 3 34 1984 Jun-1984 Dec Board of Directors: Agenda and Minutes 3 35 1985 Board of Directors: Agenda and Minutes 3 36 1986 Board of Directors: Agenda and Minutes 3 37 1987-1988 May Board of Directors: Agenda and Minutes 3 38 1988 Sep-1988 Nov Board of Directors: Agenda and Minutes 3 39 1989 Board of Directors: Agenda and Minutes 4 40 1982-1989 Board of Directors: List of Members 4 41 undated Board of Directors: Profiles of Members 4 42 1983-1986, 1989 Board of Directors: Miscellaneous 4 43 1985-1987 Book and Subscription Orders 4 44 undated Brochures 4 45 1982-1984 Budget 4 46 1985 Budget 4 47 1985 Budget 4 48 1987-1988 Budget 4 49 1982-1983 Budget Worksheets 4 50 1982-1985 By-Laws 4 51 undated Case Studies 4 52 1984 Churches: Mailing Lists 4 53 1984 Churches: Mailing Lists 4 54 1982-1983 Committees: Executive Committee Meetings 4 55 1984, 1987-1988 Committees: Finance Committee Meetings 4 56 undated Committees: List of Members 4 57 1984, 1988-1989 Committees: Long Range Planning Committee Meetings 4 58 1984, 1988 Committees: Reorganization Committee Meetings 4 59 1982 Committees: Steering Committee Meetings 5 60 1983, 1985 Committees: Training Committee Meetings 5 61 1983, 1985 Computer System 5 62 1983-1986 Correspondence: Physicians 5 63 1983-1984 Correspondence: Miscellaneous 5 64 1985-1989, undated Correspondence: Miscellaneous 5 65 1983-1984 Cost and Statistic Report 5 66 1982-1983, undated Daily Activity Reports 5 67 1984-1986 Depreciation Schedules 5 68 1982-1983 Expenses, Miscellaneous 5 69 undated Family Evaluation: List of Participants 5 70 1985 Film Rental 5 71 1982-1983 Financial Statements 5 72 1984 Financial Statements 5 73 1985 Jan-1985 Jun Financial Statements 5 74 1985 Jul-1985 Oct Financial Statements 6 75 1985 Dec Financial Statements 6 76 1986 Jan-1986 Aug Financial Statements 6 77 1986 Sep-1986 Dec Financial Statements 6 78 1987 Financial Statements 6 79 1987-1988 Aug Financial Statements 6 80 1988 Sep-1989 Financial Statements 6 81 1985 Financial Statements: Quarterly Accruals 6a 82 undated Forms 6a 83 undated Forms 6a 84 1983-1986 Fundraising 6a 85 1987-1989 Fundraising 6a 86 1988 Grant Proposals: Sample Formats 6a 87 1984-1987 Grant Proposals: Miscellaneous 7 88 1984-1987 Guild Loan and Investment Company 7 89 undated Home Care Program 7 90 1984-1989 Hospice Care of Rhode Island 7 91 1984 Hospice Manual 7 92 1982-1989 Hospice Update (Newsletter of Hospice of Washington County 7 93 1989 Hospice Update Incident Reports 7 94 1984 Income Statement 7 95 1983-1985 Inservice Programs 7 96 1984 Jan-1984 Jul Insurance 7 97 1984 Aug/1985 Insurance 7 98 1986 Jan-1986 Aug Insurance 7 99 1986 Sep-1986 Dec Insurance 8 100 1987 Jan-1987 Jul Insurance 8 101 1987 Aug-1988 Insurance 8 102 1989 Investments 8 103 1982, 1984-88, undated Island Hospice of Newport 8 104 198419-85,1988-1989 Leases 8 105 1983-1985 Licensure 8 106 undated Mailing Lists 8 107 1984-1986 Medicare: Certification for 8 108 1983-1988 Medicare: Cost Information 8 109 1982-1984 Medicare Hospice Model 8 110 1984-1987 Medicare, Miscellaneous 8 111 1983-1984 Meetings and Conferences 8 112 1989 Feb-1989 Aug Merger with Hospice Care of Rhode Island 9 113 1989 Sep-1989 Oct, undated Merger with Hospice Care of Rhode Island 9 114 1988-1989 Merger with Hospice Care of Rhode Island Feasibility Study 9 115 1989 Sep-1989 Nov Merger with Hospice Care of Rhode Island Merger Agreement 9 116 1989 Merger with Hospice Care of Rhode Island Plan of Merger 9 117 1988 Metro-Net Inc: Beeper Contract 9 118 1985 Microfilming Project 9 119 1983 National Association for Home Care 9 120 1984 National Association for Home Care 9 121 1981-1984 National Association of Home Health Agencies 9a 122 1983, 1986 National Hospice Organization 9a 122a 1988-1989, undated National Hospice Organization 9a 123 undated National Standards of Care 9a 124 1982-1983, 1985-1988 New England Telephone 9a 125 1982-1986 Newsletters, Misc. 9a 126 1981-1985 Newspaper Clippings 9a 127 1979, 1984-1985 Newton Nursing Scholarship Fund 9a 128 1984 Organizational Chart 9a 129 1984? Patient's Bill of Rights 9a 130 undated Patients, List of 9a 131 1986-1989 Phonathon 9a 132 1982, 1984, undated Policies and Procedures 10 133 1984-1987, 1989 Postage and Supplies 10 134 1984 Questionnaires 10 135 1984 Raffle 10 136 undated Records Retention Guidelines 10 137 1985-1989 Resignations 10 138 1982 Resource Directory 10 139 undated Resource Information 10 140 1982-1984 Apr Rhode Island, State of Correspondence 10 141 1984 May-1985 May Rhode Island, State of Correspondence: Correspondence 10 142 1985 Jun-1989, undated Rhode Island, State of Correspondence: Correspondence 10 143 1980-1981 Rhode Island State Council on the Arts 10 144 1979, 1983 Rules and Regulations 10 145 1980-1983, 1988-1989, undated Service and Referral Organizations: Brochures and Lists of 10 146 1987 The Shadow Box Project 11 147 1983-1984 South County Community Action: Needs Assessment 11 148 1983 Southeastern Massachusetts and Rhode Island Regional Hospice Meeting 11 149 1984-1986 Statistics 11 150 1982-1984 Telephone Log 11 151 1985 Telephone Service: Long Distance 11 152 1982, 1984, 1987-1989 Training Programs 11 153 1983, 1985 Travel Allowance Information 11 154 1984-1985 Tucker, Anthony and R. L. Day 11 155 1982 Sep-1984 United States Government: Internal Revenue Service 11 156 1984 Oct-1984 Dec United States Government: Internal Revenue Service 11 157 1985 Jan-1985 Oct United States Government: Internal Revenue Service 11 158 1985 Nov-1985 Dec United States Government: Internal Revenue Service 11 159 1986-1987, undated United States Government: Internal Revenue Service 11 160 1983-1985 Visiting Nurse Services of Washington County and Jamestown 11 161 1983-1989, undated Volunteers 11 162 1982 Washington County Public Health Nursing Assoc.: Agreement 11 163 1983-1984, 1986-1987, undated Westerly Hospital 11 164 1982-1990, undated Miscellaneous Series 2 12-16 1-52 Personnel/Payroll Records1982-1989

The Personnel/Payroll Records Series contains materials relating to the staff, consultants and volunteers employed by Hospice of Washington County. Included are applications and resumes, contracts, job descriptions, daily activity sheets, payroll registers, time cards, federal government tax forms (W-2, W-4), payroll account records, and reports to the Internal Revenue Service.

Hospice of Washington County filled many of its paid positions (e.g. Administrator, Nurse Coordinator, Medical Social Worker) through a contractual arrangement with Visiting Nurse Services of Washington County (VNS). VNS supplied qualified people for the various staff positions required by Hospice of Washington County. Hospice of Washington County paid the salaries of its staff, and was in turn reimbursed by VNS. This arrangement is reflected in the copies of the invoices submitted to VNS by Hospice of Washington County.

The materials in this series are arranged alphabetically by the title of the position or the type of record and chronologically within folders.

12 1 1984 Administrator: Maynard, Rita 12 2 1985 Jan-1985 Jul Administrator: Maynard, Rita 12 3 1985 Aug-1986 Administrator: Maynard, Rita 12 4 1987 Administrator: Maynard, Rita 12 5 1988-1989 Administrator: Maynard, Rita 12 6 1983 Applications 12 7 1983 May-1984 Clerical/Bookkeeping 12 8 1985 Jun-1985 Dec Clerical/Bookkeeping 12 9 1985 Jan-1985 Aug Clerical/Bookkeeping 13 10 1985 Sep-1985 Dec Clerical/Bookkeeping 13 11 1986 Clerical/Bookkeeping 13 12 1987 Clerical/Bookkeeping 13 13 1988-1989 Clerical/Bookkeeping 13 14 1983 Contract Hours 13 15 1983-1989 Contracts: Administrator-Medical Director 13 16 1984-1989 Contracts: Social Worker-Speech Pathologist 13 17 1984-1985 Earning Control Totals 13 18 1984-1985 Employee Adjustment Sheets 13 19 1984-1985 Employment Security 13 20 1983-1985 Health Insurance 13 21 1984-1986 Internal Revenue Service Form W-2, W-3, W-4 13 22 1984 Internal Revenue Service Form W-2, W-3, W-4 Employer's Quarterly Return 14 23 undated Job Descriptions: Administrator-Volunteer Coordinator 14 24 1985 Master Payroll Cards 14 25 1984-1985, 1988-1989 Medical Director: Dr. Robert Capalbo 14 26 1984-1985 Medical Social Worker 14 27 1986 Jan-1986 Aug Medical Social Worker 14 28 1986 Sep-1987 Mar Medical Social Worker 14 29 1987 Apr-1987 Dec Medical Social Worker 14 30 1988 Jan-1988 Jun Medical Social Worker 14 31 1988 Jul-1988 Dec Medical Social Worker 14 32 1989 Medical Social Worker 14 33 1984 Oct-1984 Dec Nurse Coordinator 15 34 1984 Aug-1984 Sep Nurse Coordinator 15 35 1985 Jan-1985 Mar Nurse Coordinator 15 36 1985 Apr-1985 May Nurse Coordinator 15 37 1985 Jun-1985 Aug Nurse Coordinator 15 38 1985 Sep-1985 Dec Nurse Coordinator 15 39 1986-1989 Nurse Coordinator 15 40 1985 Jan-1985 Sep Nursing Services 15 41 1985 Oct/1987 Nursing Services 15 42 1984 Payroll Account 16 43 1985 Payroll Account 16 44 1984-1985 Payroll Control Printouts 16 45 1984 Aug-1984 Sep Payroll Register 16 46 1984 Oct-1984 Dec Payroll Register 16 47 1985 Jan-1985 Mar Payroll Register 16 48 1985 Apr-1986 Jun Payroll Register 16 49 1985 Jul-1985 Aug, 1985 Dec Payroll Register 16 50 1985-1986 Rhode Island, State of: Withholding Tax 16 51 1982-1988 Volunteer Coordinator 16 52 1983 Miscellaneous Series 3 17-20 1-53 Charitable and Corporate Foundations1979-1989

The Charitable and Corporate Foundation Series contains records relating to the efforts by Hospice of Washington County to raise funds through grant applications to a wide range of charitable and corporate foundations. Included are correspondence, memos, grant applications, financial statements, reports, copies of checks, invoices, and receipts. Both successful and unsuccessful grant applications are included in this series.

The records in this series are arranged alphabetically by the name of the charitable or corporate foundation and chronologically within folders.

17 1 1985 Abbott Laboratories Fund 17 2 1985-1986, 1989 Ashaway Charitable Trust 17 3 1985 Blacker Foundation 17 4 1983,1985-1986,1988 Brown and Sharpe Foundation 17 5 1985 Campbell Soup Fund 17 6 1987 Campbell Soup Fund 17 7 1985 Chace Foundation 17 8 1984-1985, 1988 Champlin Foundation 17 9 198,319,851,987 Citizens Charitable Foundation 17 10 1985 Collyer Foundation 17 11 1985 Cranston Foundation 17 12 1985 Charles E. Culpepper Foundation 17 13 1985 Arthur Vining Davis Foundation 17 14 1985 John Deere Foundation 17 15 1983-1985 Episcopal Charities 17 16 1986-1989, undated Episcopal Charities 17 17 1983, 1985, 1988 Fleet Charitable Trust 17 18 1985-1988 General Dynamics Corporation 17 19 1985 Gregson Foundation 17 20 1987 Hasbro Charitable Trust 17 21 1985 Haffenreffer Family Fund 18 22 1985 Kaiser Family Foundation 18 23 1985-1986 Johnstone and H. Earle Kimball Foundation 18 24 1984-1988 Horace A. and S. Ella Kimball Foundation 18 25 1985-1986, 1988 June Rockwell Levy Foundation 18 26 1985-1986 Little Family Foundation 18 27 1985 Marsello Family Foundation 18 28 1986 The Moore Company 18 29 1983, 1985, 1988 Ocean State Charities Trust 18 30 1983, 1985,1987-1988 Old Stone Charitable Foundation 18 31 1985 Pell Fund 18 32 1986 Potter Fund 18 33 1983-1985 Prince Charitable Trusts 18 34 1985 Public Welfare Foundation 18 35 1980-1984 Rhode Island Foundation 19 36 1985 Rhode Island Foundation 19 37 1986 Jan-1986 Apr Rhode Island Foundation 19 38 1986 May-1986 Jul Rhode Island Foundation 19 39 1986 Nov-1987 Rhode Island Foundation 19 40 1979-1984 Rhode Island Foundation: Annual Reports 19 41 1980-1985 Rhode Island Foundation: News (Newsletter) 19 42 1980, undated Rhode Island Foundation: Miscellaneous 19 43 1980, 1983-1985 Rhode Island Hospital Trust 19 44 1986-1988 Rhode Island Hospital Trust 19 45 1985 Salad King, Inc. 19 46 1984-1988 Special Ministries 20 47 1985-1986, 1989 Inez Sprague Fund for Narragansett Residents 20 48 1983-1985 Textron Charitable Trust 20 49 1983-1989 United Way 20 50 1985 Wakefield Rotary Club 20 51 1986 Wilson Publishing Company 20 52 1985 Winoker Donation 20 53 1985-1986 Women's Club of South County Series 4 21-22 1-17 Town Allocations1982-1988

The Town Allocation Series contains records relating to financial subsidies provided to Hospice of Washington County by each of the communities it served. The communities are: Exeter, Hopkinton, Charlestown, Jamestown, Narragansett, North Kingstown, Richmond, South Kingstown, and Westerly. Included are correspondence, memos, financial statements and reports, invoices, requisitions, and copies of checks.

Hospice of Washington County requested a specific annual allocation from each community based on population and the number of patients served by the agency in that community in the previous year. In some instances the agency received the amount it requested; in others a lesser amount. Generally, however, the communities in Hospice of Washington County's service area were generous in their support of the agency's work.

The records in this series are arranged alphabetically by the name of the town and chronologically within folders.

21 1 1985 Dec-1987 Charlestown 21 2 1984 Oct-1985 Charlestown 21 3 1984-1985 Exeter 21 4 1986-1988 Exeter 21 5 1984-1985 Hopkington 21 6 1986-1988 Hopkington 21 7 1984 Dec 01, 1985 Jamestown 21 8 1985 Dec 01-1988 Jamestown 21 9 1984-1988 Narragansett 21 10 1984-1985 North Kingston 22 11 1986-1988 North Kingston 22 12 1984-1989 Richmond 22 13 1982-1984 South Kingston 22 14 1985 South Kingston 22 15 1986-1988, undated South Kingston 22 16 1983-1987 Westerly 22 17 1984-1988 Miscellaneous Series 5 23-24 1-15 Ledgers1982-1989

The Ledger Series contains bound ledgers and loose ledger pages which document the fiscal activity of Hospice of Washington County. Included are cash receipts ledgers, cash disbursement ledgers, and general ledgers in which are recorded the agency's financial transactions. This series complements the audit reports, financial statements, and bank statements in Series I, the payroll registers in Series II, and the records in Series VI, VII, and VIII.

The ledgers are arranged alphabetically by name or type of ledger.

23 1 1983-1984 Cash Disbursement Ledger 23 2 1985-1986 Cash Disbursement Ledger 23 3 1987 Cash Disbursement Ledger 23 4 1984 Cash journal 23 5 1982-1985 Cash Receipts Ledger See also: Series VII 23 6 1982-1985 Cash Receipts Ledger: Photocopy See also: Series VII 23 7 1986 Jan 2-1987 Oct 22 Cash Receipts Ledger See also: Series VII 23 8 1987 Oct 24-1988 Dec 09 Cash Receipts Ledger See also: Series VII 23 9 1988 Dec 12- 1988 Oct 02 Cash Receipts Ledger See also: Series VII 23 10 1983 General Ledger 24 11 1984 General Ledger 24 12 1985 General Ledger 24 13 1986 General Ledger 24 14 1987 General Ledger 24 15 1984 General Ledger Notations Series 6 25-30 1-33 Bank Deposits1984-1989

The records in this series document the deposits made by Hospice of Washington County into its checking and savings accounts. Included are correspondence, completed bank deposit slips, copies of checks, and receipts. The deposits are also recorded in the cash receipts ledgers and general ledgers of Series V and in the bank statements in Series 1.

The records in this series are arranged chronologically.

25 1 1984 Jan-1984 Mar Bank deposits 25 2 1984 Apr Bank deposits 25 3 1984 May Bank deposits 25 4 1984 Jun-1984 Aug Bank deposits 25 5 1984 Sep-1984 Dec Bank deposits 25 6 1985 Jan-1985 Mar Bank deposits 26 7 1985 Apr-1985 Jun Bank deposits 26 8 1985 Jul-1985 Aug Bank deposits 26 9 1985 Sep-1985 Nov Bank deposits 26 10 1985 Dec Bank deposits 26 11 1986 Jan-1986 Mar Bank deposits 26 12 1986 Apr-1986 Jun Bank deposits 26 13 1986 Jul-1986 Sep Bank deposits 27 14 1986 Oct/1986 Dec Bank deposits 27 15 1987 Jan-1987 Feb Bank deposits 27 16 1987 Mar 04-1987 Mar 17 Bank deposits 27 17 1987 Mar 19-1987 Mar 23 Bank deposits 27 18 1987 Mar 24-1987 Mar 31 Bank deposits 27 19 1987 Apr Bank deposits 28 20 1987 May Bank deposits 28 21 1987 Jun Bank deposits 28 22 1987 Jul-1987 Aug Bank deposits 28 23 1987 Sep-1987 Dec Bank deposits 28 24 1988 Jan-1988 Feb Bank deposits 28 25 1988 Mar Bank deposits 29 26 1988 Apr Bank deposits 29 27 1988 May-1988 Jun Bank deposits 29 28 1988 Jul-1988 Aug Bank deposits 29 29 1988 Sep-1988 Oct Bank deposits 29 30 1988 Nov-1988 Dec Bank deposits 29 31 1989 Jan-1989 Mar Bank deposits 30 32 1989 Apr Bank deposits 30 33 1989 May-1989 Sep Bank deposits Series 7 31-33 1-40 Donations and Pledges1982-1989

This series contains the records relating to the many fundraising events of the Hospice of Washington County. Included are correspondence, receipts, pledge cards, and copies of checks received by the agency. The information contained in this series is also recorded in the cash receipts ledgers and general ledgers of Series V.

Also included in this series are financial records relating to the Shadow Box Project. Shadow Box is a play set in California hospice and dealing with the impending death of loved ones and the impact on the living. The play was staged as a fundraising event by Hospice of Washington County in 1987. Financial records relating to this project are grouped together at the end of the series and arranged chronologically within folders.

Lists of donors and pledge cards are also grouped together at the end of the series. All other records are arranged chronologically.

31 1 1982 Donations and pledges 31 2 1983 Jan-1983 Feb 03 Donations and pledges 31 3 1983 Feb 10-1983 Apr Donations and pledges 31 4 1983 May-1983 Jul Donations and pledges 31 4a 1983 Aug Donations and pledges 31 5 1983 Sep-1983 Dec Donations and pledges 32 6 1984 Oct-1984 Dec Donations and pledges 32 7 1989 May-1989 Aug Donations and pledges 32 8 1985 Jan-1985 Mar Donations and pledges 32 9 1985 Apr-1985 Jul Donations and pledges 32 10 1985 Aug-1985 Nov Donations and pledges 32 11 1985 Dec Donations and pledges 32 12 1986 Jan Donations and pledges 32 13 1986 Feb-1986 Mar Donations and pledges 32 14 1986 Apr-1986 Jun Donations and pledges 33 15 1986 Jul-1986 Aug Donations and pledges 33 16 1986 Sep-1986 Dec Donations and pledges 33 17 1987 Jan-1987 Mar Donations and pledges 33 18 1987 Mar 11-1987 Mar 18 Donations and pledges 33 19 1987 Mar 19-1987 Mar 23 Donations and pledges 33 20 1987 Mar 24-1987 Mar 31 Donations and pledges 33 21 1987 Apr Donations and pledges 33 22 1987 May-1987 Jun 18 Donations and pledges 34 23 1987 Jun 23-1987 Jun 30 Donations and pledges 34 24 1987 Jul Donations and pledges 34 25 1987 Aug-1987 Sep Donations and pledges 34 26 1987 Oct Donations and pledges 34 27 1987 Nov-1987 Dec Donations and pledges 34 28 1988 Jan-1988 Feb Donations and pledges 35 29 1988 Mar-1988 Apr Donations and pledges 35 30 1988 May-1988 Jun Donations and pledges 35 31 1988 Jul-1988 Aug Donations and pledges 35 32 1988 Sep-1988 Oct Donations and pledges 35 33 1988 Nov Donations and pledges 35 34 1988 Dec Donations and pledges 35 35 1989 Jan Donations and pledges 36 36 1989 Feb Donations and pledges 36 37 1989 Mar-1989 Apr, 1989 Oct Donations and pledges 36 38 1986-1987 List of donors 36 39 1983-1984 Pledge cards 36 40 1987 Shadow box project Series 8 31 1-26 Bills and Receipts1982-1989

The Bills and Receipts Series contains materials relating to the expenditures of Hospice of Washington County for supplies, equipment, travel, staff, and office management. Included are correspondence, memos, bills, invoices, requisitions, receipts, and boxes of cancelled checks. The information contained in this series is duplicated in a different format in the cash disbursement ledgers and in the general ledgers located in Series V.

The materials in this series are arranged chronologically.

37 1 1982 Bills and receipts 37 2 1983 Bills and receipts 37 3 1984 Jan-1984 Jun Bills and receipts 37 4 1984 Jul-1984 Sep Bills and receipts 37 5 1984 Oct-1984 Dec Bills and receipts 37 6 1985 Jan-1985 Mar Bills and receipts 37 7 1985 Apr-1985 May Bills and receipts 38 8 1985 Jun-1985 Jul Bills and receipts 38 9 1985 Aug-1985 Oct Bills and receipts 38 10 1985 Nov Bills and receipts 38 11 1985 Dec-1986 Jan Bills and receipts 38 12 1986 Feb-1986 Apr Bills and receipts 38 13 1986 May-1986 Jun Bills and receipts 38 14 1986 Aug-1986 Nov Bills and receipts 39 15 1986 Dec-1987 Mar Bills and receipts 39 16 1987 Apr-1987 Jun Bills and receipts 39 17 1987 Jul-1987 Sep Bills and receipts 39 18 1987 Oct-1987 Dec Bills and receipts 39 19 1988 Jan-1988 Mar Bills and receipts 39 20 1988 Apr-1988 Jun Bills and receipts 39 21 1988 Jul-1988 Sep Bills and receipts 40 22 1988 Oct-1988 Dec Bills and receipts 40 23 1989 Jan-1989 Apr Bills and receipts 40 24 1989 May-1989 Jun Bills and receipts 40 25 1989 Jul-1989 Aug Bills and receipts 40 26 1989 Sep-1989 Oct Bills and receipts Series 9 41-43 1-12 Microfilm1982-1986

This series consists of 24 reels of 16 mm microfilm containing all of the records of Hospice of Washington County for the years 1982 to 1986. The order of the records on the reels of film does not correspond to the series arrangement of paper records in this manuscript group. There are 16 original reels of film and use copies for eight of the sixteen original reels.

The reels are arranged alphabetically by the contents note on each box of film.

41 1 1984 Financial Records: Donations 41 2 1985 Financial Records: Fundraising Account 41 3 1985-1986 Financial Records: Grants, Bills Paid, Financial Statements 41 4 1985 Financial Records: Ledgers, Payroll Register 42 5 1986 Financial Records: Ledgers 42 6 1985 Financial Records: Town Allocations, Depreciation Inventory Cards 42 7 1982-1985 General Files: Cash Receipts-Training 42 8 1985 General Files: S.K. Allocations, Auditors, Payroll Account. State Income Tax, Medical Social Worker 43 9 1985 Patient Records: Bender-Webster 43 10 1982-1983 Visiting Nurse Services of Washington County: Financial Records 43 11 1982-1985 Visiting Nurse Services of Washington County: Patient Records: Scarano-Symonds 43 12 1982-1985 Visiting Nurse Services of Washington County: Patient Records: Sturgeon- Zuffolettie