INPUTTING ITEM INFORMATION IN 949 FIELD
Call Number
Enter the call number is subfield a, i.e. the beginning of the field:
QA37 K37 1968
QA125 L2
Volume
If an item is classed collectively but cataloged separately, the volume number is part
of the call number in subfield a.
QA37 K37 1968 v. 25
If the volume is part of a multi-volume title (more than one item on a bibliographic
record) enter the volume designator in subfield d, followed by the volume number in
subfield e. Repeat for each volume of a multi-volume title.
QA125 L2 ¦d v. ¦e 3
Or
QA1 M3 ¦d v. ¦e 4 ¦d v. ¦e pt. 2
Type of Call Number
Enter the type of call number in subfield z using the MARC tag definitions as follows:
086 Govt Pub no. HE 20.3046:7/9 ¦z 086
090 LC call number QA125 L2 ¦z 090
099 Locally formatted VHS 003624 ¦z 099
Copies
Enter the copy number into subfield g:
PR6062 O36 S64 1985 ¦g 2 ¦z 090
Barcode
Enter the barcode into subfield i:
PR6062 O36 S64 1985 ¦g 2 ¦i 31222006044278
Location
Enter the location code in subfield l (letter "ell"). There is a complete
list of HELIN location codes.
AE5 E333 1996 ¦d v. ¦e 11 ¦i 31222006965225 ¦l riuf
Circulation status
Enter the item type in subfield t(. There are many different circulation status codes.
The code used here translates into length of loan period. Refer to the HELIN code list
before entering IType. Enter 1 for non-circulating material.
AE5 E333 1996 ¦d v. ¦e 11 ¦i 31222006965225 ¦t 1 ¦l riuf
Notes
Enter note in subfield o:
QA1 M3 ¦d v. ¦e 4 ¦d v. ¦e pt. 2 ¦o Accompanied by disk.
Availability
Enter the status code in subfield s. Status o (lower case letter "oh") would
translate into Library Use Only.
AE5 E333 1996 ¦d v. ¦e 11 ¦i 31222006965225 ¦s o ¦t 1 ¦l riuf
Supplemental Call Number Information
If the call number has a prestamp enter it into subfield f (¦f):
A 1.10:B 68 ¦f REF ¦z 086 ¦l riug
If a call number has a poststamp, enter it into subfield k (¦k):
A 1.10:B 68 ¦k OVERSIZE ¦z 086 ¦l riug
If a call number has a designation that does not fit volume/number, enter it into
subfield c (¦c):
AE5 E333 1996 ¦d v. ¦e 11 ¦c Index
Government Publications Call Numbers
Consistent formatting of numbers used in indexed fields is necessary for the proper
construction of the numbers themselves and for the accurate sorting of the numbers in
computer programs. One important aspect of a number’s construction is the use of
spacing. Generally, a space must be inserted between letters and numbers unless there is
intervening punctuation. The only exception to this is the use of parentheses. One space
must be inserted before and after a parenthesis whether it is preceded or succeeded by a
letter or number. One space should appear before and after symbols such as the ampersand.
These spacing conventions are used in the 086, 099, 440 and 949 fields.
Correct formatting: Incorrect formatting:
A 1.10:B 68 A1.10:B68
D 5.317:616 (717-5) A D 5.317:616(717-5)A
D 101.11:9-2330-363-14 & P D 101.11:9-2330-363-14&P
ED 265853 ED265853
NPS D-16 b NPS D-16b
HH1-22R 11-86 (400 HH1-22/r11-86(400)
Y 3.T 22/2: 2 Ai 7/2 Y3.T22/2Ai7/2
NOTES ON OTHER COLLECTIONS
Media Room Materials
Format Call Number Location Code & Availability
Laser disks LVD riudv ¦t 173
Music CD CD riuda ¦t 174
CD-ROMS CD-ROM riudv ¦t 173
Videocassettes VHS riudv ¦t 173
Audio Tapes Audio Tape riuda ¦t 174
Audio Books Audio Book riudb ¦t 175
16mm Film 16 mm Film riud ¦t 173
Special Collections
No items in Special Collections circulate. All 949 fields should reflect this with ¦s
o ¦t 1. Special Collections include the Rhode Island Collection, Archives, Rare Books,
Eichenberg, etc. Rhode Island and Archives are the only collections to be labeled. Theses,
which are part of Archives, do not get call numbers. DO NOT LABEL RARE BOOKS.
Government Publications
Most government and state documents circulate. Many do not. Be sure to note if an item
is stamped or item is labeled as "non-circulating." No "Govt Pub Ref"
items circulate. Be sure that the appropriate codes are included in the 949 for these
items.
EXAMPLES OF 949 FIELD
STACKS
949 b1* PR6019 O9 U4 1934 ¦z 090 ¦i 31222002118555 ¦l riuu ¶
REFERENCE
949 b1 AE5 E333 1996 ¦d v. ¦e 11 ¦i 31222006965225 ¦l riuf¶
JUVENILE/YOUNG ADULT
949 b1 PZ7 P7518 Cal 1974 ¦z 090 ¦i 31222002553140 ¦l riuj ¶
GOVERNMENT PUBLICATIONS
949 b1 PR 39.8:T 41/T 4 ¦z 086 ¦i 31222003662135 ¦l riug ¶
GOVERNMENT PUBLICATIONS REFERENCE
949 b1 PR 39.8:T 41/T 4 ¦f REF ¦z 086 ¦t 1 ¦s o ¦i 31222003662135 ¦l riug ¶
GOVERNMENT PUBLICATIONS OVERSIZE
949 b1 I 27.20/2:10/Chap.3/ ¦k OVERSIZE ¦z 086 ¦i31222006255759 ¦l riug ¶
STATE PUBLICATIONS
949 b1 39-P24 4:95 ¦z 099 ¦i 31222003663694 ¦l riut ¶
RHODE ISLAND COLLECTION
949 b1 PN1042 C43 ¦z 090 ¦s o ¦t 1 ¦l riui ¶
*The lower case b indicates a blank in the first indicator of the 949 field.
RARE BOOKS OVERSIZE
949 b1 UG405 M18 ¦f OVERSIZE ¦z 090 ¦s o ¦t 1 ¦l riur ¶
MICROFORM (without a call no.)
949 b1 ¦s o ¦t 1 ¦l rium ¶
ARCHIVES
949 b1 RC552 P67 M67 1990 ¦z 090 ¦s o ¦t 1 ¦l riua ¶
THESES — ARCHIVES
949 b1 ¦s o ¦t 1 ¦l riua ¶
MEDIA
949 b1 VHS 001790 ¦z 099 ¦i 31222007007936 ¦t 173 ¦riudv ¶
949 b1 Audio Book 0056 ¦z 099 ¦i 31222005624816 ¦t 175 ¦l riudb ¶
KMR 3/01
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