ADDING CAT DATE TO ORDER RECORDS

When a book is ordered in the III system (Status o in Order record), a note displays to patrons:

"1 copy on order for URI."

When the book arrives and is paid for (status a in Order record), a note displays to patrons:

"1 copy in process for URI."

When the book is cataloged, the "1 copy in process" note displays until a date is entered in the "cat date" field in the Order record (field 03). If the cat date is not entered at the time of cataloging, create a list on a regular basis (e.g. once per month) to identify order records with no cat date, and enter a date through the "Rapid update" function.

Directions for creating a list of order records with no cat date:

1. Choose an open list.
2. Create an ORDER list, with the following parameters:

1. Ord type (15) = f (firm) AND
2. Location (02) H (has) riu AND
3. Rdate (17) W (between) 06-30-95 & (use 1 month prior to today’s date) AND
4. Cdate (03) L (less than) 01-01-92 AND

1. Change to BIB record

1. Bib lvl (05) = m AND
2. Bcode3 (07) = - (dash)

1. Search for a range of order records: [\] Starting record # .o1698060 <return> <return>
2. Start search. Label file: URI cat date/order recs date initials.
3. When the search is complete, review a few records on the screen to verify that your search was performed correctly and gained the desired results.

Directions for adding cat date to Order records in Rapid update:

G. After the file is reviewed, go to Ordering and Receiving menu. Choose R> Rapid updating.

1. O = Order records
2. No = receive ordered items?
3. Yes = use a review file?
4. Find your review file; enter file number
5. At 0001 Rec #: .oxxxxxxx New data: enter 03 [cat date] (last date of period covered).

H. III enters the cat date in all the records in the file. Verify that cat date was entered correctly; then delete your review file.

Rev. 4/26/99