PREPARING E-JOURNALS FOR CATALOGING IN HELIN

Publishers notify URI of titles for which online access is authorized. We locate bibliographic records for these titles in OCLC; search the Internet for the online journal to verify the URL; enter short Bib and Checkin records in HELIN; and forward materials to Catalog Unit. Procedures to complete these tasks are below:

A. Turn on computer and wait for logon screen. To logon, type: password in password box.

B. OCLC.

1. At desktop screen, click on Passport for Windows icon to open connection to OCLC.

2. Under "Session" click on the open folder icon.
3. At "Session open" screen, click on (highlight) PRISMcat; then click on open.
4. At "Entire message of the day" screen, at the home position (upper left corner), type search key for the e-journal title, followed by <F11>.

Use search key 3,2,2,1, algorithm, followed by /com (e.g. jou,of,bi,c/com <F11>)

Or use Scan title: sca ti [full title] /com <F11>

5. Screen displays search results (1 or more titles). To view a title, type the line # <F11>.

Press <F4> to page forward through title screens

Press <F5> to page backward through title screens.

6. Check title (245 field), publisher (260 field), and URL (856 field) to verify that the record matches the e-journal we have.
7. Press <F12> to obtain a printout.
8. When you finish an OCLC session, be sure to LOG OFF. Click on "Session," highlight and click on Exit.

C. INTERNET.

1. On desktop screen, click on Netscape Navigator icon.
2. At URI Libraries home page, type the URL (e-journal internet address) <enter>
3. Verify that URL is correct and the title displayed matches the OCLC record. If not, retype URL. If URL is still wrong, put title aside with a note: "wrong URL." If the correct URL differs from the OCLC record, correct the OCLC record.
4. Click on a current issue of the e-journal. Verify that the full-text is available (not just the table of contents and abstracts.
5. Return to title page of e-journal and make a printout. Attach printout to OCLC record.