BACK

Department of Technical Services Acquisitions Procedures

The supplier ("Vendor") of each serial subscription must be entered in the Checkin records and Order records in INNOPAC. If the same vendor is used for several subscriptions, you may assign it a code and enter it into the VENDOR FILE. If a vendor is used for only one subscription, enter the vendor’s name and address directly into the Checkin record in field Q (Vendor Address). If a serial title is not on subscription (ordered occasionally as a one-time-only), enter Vendor code none.

All HELIN libraries share the Vendor File. Each library’s vendor code starts with a particular letter to group together all vendors for each library. Initial letters for the URI Libraries in the Vendor file are:

URI (monographs) = u URI (serials) = s CCE = c PELL = p

To view, add or change vendor information in INNOPAC, use the following menus:

15. Ordering & Receiving

1. Additional Ordering & Receiving Functions

5. Vendor File Maintenance

13. Maintain Vendor Records

To view a vendor’s name and address, type the line number of the vendor code. Use menu options at the bottom of the screen to add, change, or delete an entry. To add an entry, follow the steps below:

1. Add an entry

Vendor code? Type your initial code letter and add 3-letters for vendor. For example, for XYZ Publishing Co. type: pxyz.

Address1? Type: Xyz Publishing Co.$123 Main St.$Anytown, NY 10017 <return>

Address2? Press <return> for all remaining fields (leaves fields blank)

Type Q (quit) to complete entry.

5/28/97