URI Alumni Association announces polices for use, rental of public spaces at new Alumni Center
Dave Lavallee, 401-874-5862
KINGSTON, R.I. -- July 18, 2005 -- The University of Rhode Island Alumni Association has announced policies for use and rental of the new Alumni Center on Upper College Road to establish its role as a warm and inviting meeting place for alumni, other members of the University family and community members.
The 21,000-square-foot center is located at 73 Upper College Road, former site of Sigma Chi fraternity, and is designed to be a “home away from home for URI alumni.” It offers meeting and reception space in a gracious and comfortable setting, as well as offices for the Division of University Advancement, which includes the Alumni Association.
“We are very proud of this new addition to the campus,” said Michele Nota, executive director of the Alumni Association. “And we want alumni, faculty, staff, students and the local community to know that they are welcome to use these beautiful new spaces for meetings, informal get-togethers and celebrations.”
The facility provides generous outdoor and indoor welcoming areas and features a shingled exterior with French doors, bays, gables and front and rear porches.
The first floor features a stone fireplace that accents the 900-square foot lounge and reception area that opens to an executive boardroom, conference room and outdoor terrace.
The following are among the major provisions of the use and rental policy. Please go to the web at www.advance.uri.edu/alumni/alumnicenter
for a complete copy of the policy.
No fee charged to students, faculty and staff members during normal business hours, 8:30 a.m. to 4:30 p.m.
All dues-paying members of the Alumni Association receive a 10 percent membership discount.
The individual who signs the rental agreement is responsible for any damage incurred during an event.
Events after 5 p.m. require a two-hour minimum for booking.
The community rate fee for each room is: lounge, $200; boardroom, $100; terrace, $100 and conference room, $50.
• Hours of Operation
Weekday evening receptions are prohibited from setting up until 5 p.m. without special approval.
After business hours, the organization renting the space must cover all costs of keeping the center open before and after normal business hours, 8:30 a.m. to 4:30 p.m., Monday through Friday.
Gatherings must be scheduled at least four weeks in advance, but they will be scheduled on a first-come, first served basis.
Cleanup after the event will be the responsibility of the organization renting the space.
• Guidelines and Restrictions
No alcohol, smoking or tobacco products are allowed inside the Alumni Center or on the outside patios.
The individual making the reservation must attend the event, and he or she must ensure that all guidelines are followed.
All decorations and rental items need approval of the Alumni Center event coordinator.
All fireplace use must be approved
Music must be approved, and it cannot begin until 6:30 p.m. and must end by 10 p.m.
Tents are permitted on the lawn of the Alumni Center.
If an event includes the use of a tent, Dig Safe must be notified 10 days earlier. Please call Dig Safe at 888-7233 or apply online at www.digsafe.com.
The University’s Catering Services is the exclusive provider for all catered food and beverage service at the Alumni Center. To discuss your catering needs, please contact 401-874-2229 or 401-874-4331.