During foreign travel, researchers often interact with individuals and entities from foreign countries that may be subject to restrictions under the U.S. export laws and regulations and to export both items and technical information that may be controlled.
International Travel related to Sponsored Research
Sponsored research investigators must complete the International Travel for Sponsored Research Form when submitting a TAR for approval to the Office of Sponsored Projects.
Before foreign travel, it is important to consider:
WHERE are you going?
The destination determines what export controls or regulations apply. There are several websites to check in advance of international travel.
If you are traveling to an OFAC-sanctioned country, you may need a license to spend certain funds in that country. As an example, under the Iranian embargo, you are permitted to spend money on hotels, food, or transportation without a license, but you may need a license from the Treasury Department in order to contract with local individuals and purchase certain supplies for research.
WHAT will you bring with you?
Laptops and other Electronic Equipment
If you will be bringing a laptop computer, it is a recommended best practice for foreign travel to take a “clean laptop” which is a laptop that does not include any export restricted hardware, software, data or information. This is especially true when traveling to China. URI Information Security provides more detailed travel recommendations for protection of both physical assets and data.
If a “clean laptop” is not an option you must consider the technical data and software contained on that equipment that would otherwise be controlled as an export fall under these still qualify as an export if carried out on a laptop. Fortunately, there are exceptions that cover the majority of personal and professional activities most researchers engage in while abroad.
License Exceptions for Travel Abroad
If you have any questions about the use of this TMP or the BAG exceptions, please contact URI's Office of Sponsored Projects to confirm, as this exception requires that records be kept of their use.
WHO will you be talking to?
There are individuals and entities that U.S. citizens are prohibited from engaging in financial transactions under the U.S. laws and regulations. Before traveling to a foreign country, a researcher should find out who these restricted parties may be in the country(ies) to which they will be traveling. A restricted party screening only takes seconds and can be performed by your Sponsored Projects administrator.