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The Office of Student Life is a department within the Student Affairs Division
which reports to the Assistant Vice President for Campus Life.
Office of Student Life
330 Memorial Union, Kingston, RI 02881
Phone: 401-874-2101; Fax: 401-874-5574; TTD: 401-874-2098 |
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9. Other Policies and Important Information
9.1 Gambling. Any gambling not licensed by the state is prohibited. Prohibited activity includes, but is not limited to, such activities as sports betting pools, parlay cards, pyramid schemes, card games with money bets.
9.2 Name of the University. No group of students will use the name of the University in outside activities, thereby representing the University, unless approved and authorized by the Director of the Memorial Union and Student Involvement and the Student Senate (Graduate Student Association for graduate students).
9.3 University Trademark. The University has registered its name and it's various associated symbols and emblems with the U. S. Patent and Trademark Office. Consequently, all persons and organizations, both on and off campus, are required to obtain a written license from the University of Rhode Island Foundation (874-5836) if they wish to use the University's name or symbols on any items for sale. Organizations and units that are officially part of the University will pay a lesser fee than external organizations. The signing of such a license does not grant the right to sell such items on campus. This activity is controlled by other policies.
9.4 Copyrights and Patents. All members of the University community, including faculty, pre and postdoctoral fellows, research associates, staff, and students, including graduate assistants and research assistants in any combination of study, research, and teaching, will be subject to the University's Intellectual Property Policies. These policies, which relate to patents, copyrights, and other forms of intellectual property, are contained in the University Manual and are subject to interpretation and implementation by the University's Intellectual Property Committee, with the approval of the President of the University.
9.5 Policies on Motor Vehicles. All vehicles parked on university grounds must display a valid parking permit. All permits are issued at the University Police Department, located at 44 Lower College Road. All traffic tickets issued on the campus are State tickets processed by the State Traffic Tribunal State and are not University controlled. Failure to comply with University regulations and Rhode Island State laws governing traffic and parking may result in fines and towing. Reference copies of the traffic regulations are available at the Information Center on Upper College Road and the University Police Station.
9.6 Release and Disclosure of Information from Student Records. Procedures for the release and disclosure of student records maintained by the University are in large measure governed by state and federal laws. Where the law is silent, the University is guided by the principle that the privacy of an individual is of great importance and that as much information in a student's file as possible should be disclosed to the student on request. A current or former student has the right to inspect and review official records, files, and data directly related to that student. This right does not extend to applicants, those denied admission to the University, or those who were admitted but did not enroll.
9.7 Public Records Public information may be released or published without the student's consent. Currently enrolled students may inform the appropriate office that public records should not be released or published (forms for this purpose are available at designated offices and/ or via the World Wide Web). Information confirming the following items about individual students is public and available from the offices listed below
| • full name | Enrollment Services |
| • campus, local, home adress, e-mail address | Enrollment Services |
| • telephone listing (local and home) | Enrollment Services |
| • date and place of birth | Enrollment Services |
| • major field of study | Enrollment Services |
| • full/part-time student status | Enrollment Services |
| • participation in officially recognized activities | Memorial Union/Student Involvement Office |
| • sports participation | Sports Information Office |
| • weight and height of members of athletic teams | Sports Information Office |
| • dates of attendance | Enrollment Services |
| • degrees and awards received | Enrollment Services |
| • the most recent previos educational institution | Enrollment Services |
| • class year | Enrollment Services |
9.8 Confidential Records. All personal information relating to a particular student other than public records as defined above is considered confidential information. This information includes but is not necessarily limited to:
• academic evaluations
• general counseling and advising records
• disciplinary records
• financial aid records
• letters of recommendation
• medical or health records
• clinical counseling and psychiatric records
• transcripts, test scores, and other academic records
Third parties, including the URI campus police, do not have access to personally identifiable records or information pertaining to students without the written consent of the student who specifies that the records be released. Parents are considered third parties. Detailed guidelines for the release and disclosure of information from the student records are available from the Office of Student Life. These guidelines comply with the legal requirements of the Family Educational Rights and Privacy Act of 1974 as amended.
For purposes of this section, the term "official records, files, and data" means material on students pertaining to their status as students, held by any unit or department of the University and intended for University use or to be available to parties outside the University. It does not include:
• Personally signed letters of recommendation to which students have waived their right of access
• Campus law enforcement records held in the campus police station
• Clinical, medical, counseling, or psychiatric records
• Financial records of the parents of the student or any information contained therein
• Private records kept by individual faculty or administrators possibly used as memory aids
9.9List of records maintained
| Type of record | Location | Individual Responsible |
| Academic records and related correspondence | Registar's Office
Dean's Office | Registrar
Academic Dean |
| Discipline records | Office of Student Life | Dean |
| Health records | Student Health Services | Director |
| Counseling records | Counseling Center | Director |
| Career records | Career Services | Director |
| Financial aid records | Student Financial Aid | Director |
| International student record services | International Student | Assistant Director |
| Talent Development student records | TD Office | Director |
| Tuition, fees, and debts to the University records | Bursar's Office | Bursar |
| Athletic records | Athletic Department | Director |
| Meal plan information and dining records | Dining Services Office | Director |
| Residence hall records | Office of Residential Life | Director |
9.10 Indebtedness to the University. Failure to make full payment of all required fees or to resolve other debts to the University (for example, unreturned athletic equipment, overdue short-term or emergency loans, lost library books, debts to the Office of Residential Life for damages, obligations required by the University Student Discipline System) may result in the denial of registration until the payment is made, and/ or disenrollment. Appropriate University departments will provide the student with notice of the debt and reason for it and a review, if requested. A student must fulfill all financial obligations to the University before receiving transcripts or a diploma.
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