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Property and Support Services building entrance

Frequently Asked Questions

For Asset Management (Equipment):

  1. Whom do I contact if I need to dispose of a piece of equipment?
  2. I am anticipating a donation, what is the procedure?
  3. I have a piece of equipment I am not using. Am I allowed to sell it and put the funds into my department's account?
  4. Why does the Property Department need to conduct inventories? How do I request a copy of my department's inventory?
  5. What equipment needs to be tagged and why?
  6. Can a state employee take a Universtiy-owned piece of equipment home for University business?
  7. I am transferring my research to another Institution, may I take my equipment with me?
  8. How do I go about fabricating equipment for a research project?

For Central Receiving (Warehouse):

  1. How do I get confidential paperwork shredded?
  2. How do I order tables, chairs, podiums, and/or ferns for an event?
  3. I am looking for office equipment for faculty/staff, whom do I contact?
  4. Whom do I contact if a professor is moving from one building/office to another?

For Postal Services:

  1. How do I send out University packages?
  2. Where can I find the address of a particular building or department?

For Printing Services:

  1. If I want something printed, whom do I contact?

For Space Management:

  1. What should I do if a room I used for an office is now used for storage?
  2. How often are space surveys completed and why?
  3. Whom do I call for a copy of floor plans for my building?

Answers

Whom do I contact if I need to dispose of a piece of equipment?
On this web site, go to FORMS, then to work orders.

I am anticipating a donation, what is the procedure?
Contact the University's Foundation Office at 874-2439 for procedures.

I have a piece of equipment I am not using. Am I allowed to sell it and put the funds into my department's account?
Contact the Coordinator of Property Acquisitions at 874-5474 for questions regarding the sale of equipment.

Why does the Property Department need to conduct inventories? How do I request a copy of my department's inventory?
This office is responsible for complying with the Office of Management & Budget Circular's A-21 and A-110 to conduct department physical inventories every two years. For a copy of your department's inventory, call the Coordinator of Property Acquisitions at 874-5474.

What equipment needs to be tagged and why?

This office is responsible for bar code tagging all items with cost greater than $1,000 to comply with the Office of Management & Budget Circulars A21 and A110.

Can a state employee take a University-owned piece of equipment home for University business?

A state employee must request approval from his/her department head stating why the item needs to be used at home. If approval is given, a formal letter must be written from the department head verifying the arrangement. The letter must be filed with the department and a copy must be sent to the Property Office for reference.

I am transferring my research to another institution, may I take my equipment with me?
Once authority is received from the funding agency, only grant-purchased equipment may be transferred. All other University-purchased equipment, including equipment purchased with URI Foundation monies, remain in the custody of the University/State of Rhode Island.

How do I go about fabricating equipment for a research project?
Fabrication notices, supported by a grant and costing over $5,000 to build, must be completed in the Sponsored and Cost Accounting Office on the second floor in the Research Building. All items become Federal equipment and must adhere to the particular grants' guidelines.

How do I get confidential paperwork shredded?
The Warehouse staff picks up confidential shredding from all departments. On this web site, go to FORMS, then to work orders.

How do I order tables, chairs, podiums, and/or ferns for an event?
On this web site, go to FORMS, then to work orders.

I am looking for office equipment for a faculty/staff, whom do I contact?
University surplus furniture hours are from 10-11 a.m. Contact Heather Harwood, supervisor, to check on availability of items by calling 874-2578.

Whom do I contact if a professor is moving from one building/office to another?
On this web site, go to FORMS, then to work orders. Central Receiving staff provides boxes and tape, if needed.

How do I send out University packages?
On this web site, go to Departments, then to Postal Services or call 874-2810 for more information.

Where can I find the address of a particular building or department?
If you need the address of any building or department on the Kingston campus or on the Narragansett Bay campus, click here.

If I want something printed, whom do I contact?

On this web site, go to Departments, then to Printing Services.

What should I do if a room I used for an office is now used for storage?
Any room use or organizational changes made to a space, should be e-mailed to the Coordinator of Space so that records are kept updated.

Why are space surveys conducted?
Space surveys are conducted by the Research Office in conjunction with the Coordinator of Space in compliance with the requirement of OMB A-21 guidelines. Individual departments are responsible for the accuracy of the space activity data it submits. The survey information is directly tied into the University's Indirect Cost Recovery rate.

Whom do I call for a copy of floor plans for my building?
Floor plans are available upon request, contact the Coordinator of Space.

Organizational Chart

Web site Organizational Chart

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